Time Inc. Editorial Services Records
Call Number
Date
Creator
Extent
Language of Materials
Abstract
Editorial Services Records documents the activities of various departments and offices within this division that supported all editorial and publishing divisions at Time Inc. The majority of records are from several photograph syndication services at Time Inc. Also included are office files from the Editorial Production/Copy Processing department and photographs of staff events.
Historical Note
Editorial Services was established as a central corporate division in 1967 with four departments: Bureau of Editorial Services; Editorial Production; the Photo Lab; and the Picture Collection. These departments supported the research, editorial, and publishing efforts of the Time Inc. magazines. Departments and offices within Editorial Services reorganized frequently.
Bureau of Editorial Services, transferred from the Time Editorial Department in 1967, was sometimes known as the "Word Morgue". In 1971, it was renamed the Library.
Editorial Production transferred from the Time Editorial Department in 1967 and contained the Photon and Copy Processing operations. In 1970 Editorial Production ceased Photon operations and became synonymous with Copy Processing. In 1981 Editorial Production/Copy Processing detached from Editorial Services and transferred to separate management.
The Photo Lab transferred from the Life Editorial Department in 1967 and remained a department until Editorial Services closed in 2001.
The Picture Collection transferred from the Life Editorial Department in 1967. While at Life, it was known as the Picture Morgue then the Life Picture Collection.
Prior to closing, Life magazine operated the Time-Life Syndication Service. After Life ceased operations, Editorial Services established the Time-Life Picture Agency, also known as the Time-Life Picture Service, within the Picture Collection to take over syndication services.
Other syndication offices within Editorial Services included the Life Picture Service, Time & Life Syndication and TimePix. Time & Life Syndication transferred to Editorial Services around 1994 and may have been an office created by the reorganization of Life Picture Service and Time Pix Syndication (a Time editorial division) in the late 1980s or early 1990s. Time Inc. established TimePix around 1999 replacing Time & Life Syndication.
History of Offices in the Editorial Services Division
Arrangement
Organized into three series:
Series I. Syndication Records
Series II. Editorial Production / Copy Processing Records
Series III. Staff Events Photographic Material
Scope and Contents
Editorial Services Records documents the activities of various departments and offices within this division. The majority of records are from several photograph syndication services at Time Inc. Also included are office files from the Editorial Production/Copy Processing department and photographs of staff events.
Subjects
Organizations
Conditions Governing Access
Open to qualified researchers with the exception of restricted materials. Restricted materials include contracts with Time Inc. or any of its subsidiaries as a party; and personnel files including performance reviews or personally identifiable information. Restricted materials are located in box R62.
Materials in this collection are stored offsite. For more information on making arrangements to consult them, please visit www.nyhistory.org/library/visit.
Conditions Governing Use
Photocopying undertaken by staff only. Limited to 20 exposures of stable, unbound material per day. Application to use images from this collection for publication should be made in writing to: Department of Rights and Reproductions, The New-York Historical Society, 170 Central Park West, New York, NY 10024-5194, rightsandrepro@nyhistory.org. Phone: (212) 873-3400 ext. 282.
Copyrights and other proprietary rights may subsist in individuals and entities other than the New-York Historical Society, in which case the patron is responsible for securing permission from those parties. For fuller information about rights and reproductions from N-YHS visit: https://www.nyhistory.org/about/rights-reproductions
Preferred Citation
This record group should be cited as Time Inc. Editorial Services Records, MS 3009-RG 47, New-York Historical Society.
Location of Materials
Immediate Source of Acquisition
Gift of Time Inc. in 2015.
About this Guide
Processing Information
Nora Soto conducted the initial processing of and research on the history of the Editorial Services Records in 2020. Holly Deakyne finalized processing in 2020. The original folders were retained when possible, although some documents were transferred to archival containers in instances of overcrowding, if the original folder was in poor condition or undersized, or if no original folder was present. Deakyne created the inventory and descriptive notes for this record group using notes provided by Soto.
Sponsor Note
Repository
Series I. Syndication Records, 1966-1974, 1991-2003, inclusive
Extent
Historical Note
Time-Life Picture Agency, Time & Life Syndication, and TimePix were all offices within Editorial Services that handled the syndication or right of reproduction of Time Inc. magazine content. These responsibilities were passed between Editorial Services and Life magazine since the majority of material requested was photographs from Life, and syndication offices frequently were established, replaced, and dissolved.
Subseries I.A. Commission Cards, 1966-1971, inclusive
Extent
Scope and Contents
A commission card can be used for writers, artists or photographers. The commission cards in this collection primarily represent photographers. Individual photographer cards track purchases by other publications or companies of the photographer's Time Inc. work including who purchased it, what was purchased, the commission amount, and the amount earned by Time Inc. Control cards for each type of photographer are also included that seem to track totals for each category by week, month or country. The cards predate any syndication office within Editorial Services and probably were inhertied from the syndication offices originally at Life magazine.
Arrangement
Organized by year with type of photographer groups arranged alphabetically within each year based on the original order. The materials were not originally in folders, but were grouped by year and photographer type.
Contract, 1966, inclusive
Freelance, 1966, inclusive
No Credit, 1966, inclusive
Photographer Unknown, 1966, inclusive
Staff, 1966, inclusive
Billings, 1967, inclusive
By Month/By Country, 1967, inclusive
Contract, 1967, inclusive
Freelance, 1967, inclusive
No Credit, 1967, inclusive
Service Charges, 1967, inclusive
Staff, 1967, inclusive
Billings, 1968, inclusive
By Country/By Month, 1968-1969, inclusive
By Month, 1968, inclusive
Contract, 1968-1969, inclusive
Freelance, 1968-1969, inclusive
New York City Sales Tax, 1968, inclusive
No Credit, 1968, inclusive
No Credit, 1968, inclusive
Service Charges, 1968, inclusive
Staff, 1968, inclusive
By Country/By Month, 1969, inclusive
By Month, 1969, inclusive
Country: Gross Sales, 1969, inclusive
Contract, 1969, inclusive
Freelance, 1969, inclusive
No Credit, 1969-1970, inclusive
Staff, 1969, inclusive
By Country, 1971, inclusive
By Country/By Month, 1971, inclusive
Freelance, 1971, inclusive
No Credit, 1971, inclusive
Staff, 1971, inclusive
Subseries I.B. Time-Life Syndication Service / Time-Life Picture Agency Files, 1972-1974, inclusive
Extent
Scope and Contents
Time-Life Syndication Service / Time-Life Picture Agency Files contain materials that originated with the syndication department within Life and transferred to Editorial Services. Records include order confirmations, invoices, and correspondence for the use of images printed in Time Inc. publications, primarily Life. Requests for syndication usually come from publishing companies.
The records are water damaged causing some papers to adhere together decreasing usability.
Arrangement
Organized alphabetically by requestor name based on the original arrangement. The "B" folders are not present.
A-M, 1972-1974, inclusive
N-XYZ, 1972-1974, inclusive
Subseries I.C. Time & Life Syndication Files, 1991-2000, inclusive
Extent
Scope and Contents
Time & Life Syndication contains files from this version of the syndication office within Editorial Services. Records include correspondence to and from Director Maryann Kornely regarding syndication agreements and files from her previous position with Life Picture Sales; memoranda from Uri Davidov with syndication reports; and syndication policies.
Arrangement
Organized alphabetically. Arrangement imposed.
Foreign Rights, 1991, 1999, inclusive
Foreign Rights [RESTRICTED], 1991, 2000, inclusive
Fortune Syndication, 1998-2000, inclusive
Fortune Syndication [RESTRICTED], 1999-2000, inclusive
Fortune Syndication Sales Summary, 1998-1999, inclusive
Life Picture Sales: Graphique de France, 1990-1995, inclusive
Life Picture Sales: Graphique de France [RESTRICTED], 1990-1992, inclusive
Subseries I.D. TimePix Files, 1991-2003, inclusive
Extent
Scope and Contents
The TimePix Files contain records from this version of the syndication office within Editorial Services. Records include price guides, promotional materials and realia, lists of photographers in the collection along with notes on their sales and rights; and correspondence.
Arrangement
Organized alphabetically. Arrangement imposed.
Price Guide, 2002 May 13, inclusive
Promotional Material, 2003, inclusive
Representation Lists, 1991, 2000-2001, inclusive
TIHE-Hasbro LIFE GI Joe, 2001, inclusive
Series II. Editorial Production / Copy Processing Records, 1967-1977, inclusive
Extent
Scope and Contents
Contains records from Operations Manager Ken Shaw and Editorial Production manager Mike Keene. The records primarily come from Shaw.
Records include memoranda to department staff, correspondence with other divisions within Time Inc., notes, personnel and employee files, and guides and manuals for editorial production operations.
Arrangement
Organized alphabetically with a folder of miscellaneous material at the end. Arrangement imposed.
Airey, Norman, 1974-1976, inclusive
Bachman, Harriet / Time Copy Desk, 1970-1976, inclusive
Barr, Donald, 1972-1976, inclusive
Copy Processing Procedures, 1972-1976, inclusive
Copy Processing System, 1972-1976, inclusive
Dauler, John, 1972-1975, inclusive
Demeter, Steve, 1974-1976, inclusive
Department Head Directory, 1976, inclusive
Direct Transmission System Operating Guide, 1976, inclusive
Forms, circa 1972-1976, inclusive
Fortune Memoranda, 1971-1972, inclusive
FYI, 1967 August 11, inclusive
Grunwald, Henry, 1972-1973, inclusive
Holidays, 1973-1976, inclusive
Home Box Office (HBO), 1976, inclusive
Jamieson, Edward, 1972-1976, inclusive
Keene, Mike, 1972-1977, inclusive
Memoranda: General, 1972-1976, inclusive
Memoranda: Shaw, Ken, 1972-1976, inclusive
Money, 1972-1975, inclusive
Newspaper Guild of New York, 1967-1974, inclusive
Newspaper Guild of New York [RESTRICTED], 1972, inclusive
Overtime Summary, 1971-1976, inclusive
Pappas, Carolyn / Payroll, 1973-1975, inclusive
People, 1975-1976, inclusive
Performance Appraisals [RESTRICTED] (3 folders), 1972-1974, inclusive
Personnel Files, 1969-1976, inclusive
Personnel Files [RESTRICTED], 1970-1976, inclusive
Petty Cash Lists, 1975-1976, inclusive
Puccia, Ed, 1975-1976, inclusive
Riggio, Suzanne, 1976, inclusive
Sports Illustrated, 1969-1976, inclusive
Suggestions, 1975-1976, inclusive
Typefaces, 1976 January, inclusive
Vacations, 1974-1976, inclusive
Wagner, Jim, 1963-1964, 1972, inclusive
Miscellaneous, 1972, 1977, inclusive
Series III. Staff Events Photographic Material, 1996-circa 1999, inclusive
Extent
Scope and Contents
Photograph albums and negatives document Editorial Services staff outings and events. The albums depict a party on a boat. The negatives depict various events including the Time Research Center opening and Glenn Laflin's farewell party along with unidentified events.
Arrangement
Organized alphabetically. Arrangement imposed.