Time Inc. Comptroller Records
Call Number
Date
Creator
Extent
Language of Materials
Abstract
A collection of material produced during the comptroller's duties of supervising accounting and financial reporting. Includes material on accounting procedures and codes, accounts payable and receivable, balance sheets, lease agreements, and other financial information.
Historical Note
A comptroller is an executive responsible for supervising accounting and financial reporting. At Time Inc. the comptroller sat on the board as a vice-president. In the date range represented by this collection, the following people served as Time Inc.'s comptroller: Arnold Carlson until 1960; John F. Harvey from 1961 to 1971; David H. Dolben from 1971 to 1974; William E. Bishop from 1974 to 1978; and Kevin L. Dolan from 1978 to 1984, past the end of the dates represented in this collection.
Arrangement
The collection is arranged in three series: Series I. Finance Control Files; Series II. Accounting Services Ledgers on Fortune; and Series III. Accounting Classifications.
Scope and Contents
The collection consists of correspondence largely involving Comptrollers or Assistant Comptrollers, data on lease payments for offices, documents on accounting procedures, accounts payable and receivable, inventory counts, ledgers, balance sheets and other financial information, and a list of classifications for accounting codes.
Subjects
Conditions Governing Access
Materials in this collection are stored offsite. For more information on making arrangements to consult them, please visit www.nyhistory.org/library/visit.
Open to qualified researchers with the exception of restricted materials. Restricted materials include contracts and are stored in box R86.
Conditions Governing Use
Photocopying undertaken by staff only. Limited to 20 exposures of stable, unbound material per day. Application to use images from this collection for publication should be made in writing to: Department of Rights and Reproductions, The New-York Historical Society, 170 Central Park West, New York, NY 10024-5194, rightsandrepro@nyhistory.org. Phone: (212) 873-3400 ext. 282.
Copyrights and other proprietary rights may subsist in individuals and entities other than the New-York Historical Society, in which case the patron is responsible for securing permission from those parties. For fuller information about rights and reproductions from N-YHS visit: https://www.nyhistory.org/about/rights-reproductions
Preferred Citation
This collection should be cited as Time Inc. Comptroller Records, MS 3009-RG 37, New-York Historical Society.
Location of Materials
Immediate Source of Acquisition
Gift of Time Inc. in 2015.
About this Guide
Processing Information
The Time Inc. Comptroller Records were processed by Allen Thomas in 2020. The original folders were retained although some documents were transferred to archival containers in instances of overcrowding or if no original folder was present. Allen Thomas created the inventory and other descriptive notes for the record group. Materials were kept in their original groupings to form series but arrangement was imposed at the folder level.
Sponsor Note
Repository
Series I: Finance Control Files, 1957-1982, inclusive
Scope and Contents
Series I contains materials produced by the Finance Control division of the Comptroller's department and contains correspondence largely involving Comptrollers or Assistant Comptrollers, spreadsheets, data on lease payments for offices, meeting agenda, expenditure summaries, inventory counts, financial statements, balance sheets and other financial documents, and invoices.
Arrangement
The series is arranged alphabetically. Arrangement was imposed.
Advertising Rates, 1974, inclusive
Advertising Revenue Test: Time Magazine, 1973-1975, inclusive
American Book-Stratford Press, 1974, inclusive
American Television and Communications (ATC) Contracts [Restricted]
Audits of Procedures, 1974, inclusive
Book and Record Reserve Test and Adjustments, 1975, inclusive
BRASS Reports, 1972-1973, inclusive
Budgets and Re-estimates, 1975, inclusive
Business, Costs and Complaints Fulfillment, 1976, inclusive
Chicago (541): Cost Study, 1974, inclusive
Chicago (541): Cost System, 1974, inclusive
Chicago Cost Study (Barbara Corrigan), 1973, inclusive
Chicago Financial Review, 1976, inclusive
Chicago Memorandum, 1975, inclusive
Chicago Reserve Study, 1975, inclusive
Destruction of Old Accounting Records, 1978, inclusive
Domestic Inventory: Records, 1973-1974, inclusive
Ernst & Ernst, 1973-1974, inclusive
Form 10K: Sterling Communications, 1973, inclusive
Form S-1: Time Incorporated, 1968-1970, inclusive
Form S-8: Time Incorporated, 1970-1971, inclusive
Form S-14: Time Incorporated, 1973, inclusive
General Learning Corporation [Restricted]
Haverhill's Chicago Processing Financial Control Report, 1973, inclusive
Home Box Office (HBO), 1976-1977, inclusive
Home Box Office (HBO): Columbia Pictures: Terms of Payment Verification, 1974-1975, inclusive
Home Box Office (HBO): Earth Stations, 1976, inclusive
Home Box Office (HBO): Film Audit, 1977, inclusive
Home Box Office (HBO): Payments to Film Suppliers, 1976, inclusive
Home Box Office (HBO) Studio, 1976-1977, inclusive
Home Box Office (HBO) Subscriber Information/Log/Program Guide/Miscellaneous, 1976, inclusive
Home Box Office (HBO): United Artists: Terms of Payment Verification, 1974, inclusive
Home Box Office: Deferred Expense, 1973-1974, inclusive
Kingsport Press Physical Inventory Count, 1975, inclusive
Lease Disclosure Financing Leases Interest Expense, 1975, inclusive
Lease Disclosure Summary Sheets, 1973, inclusive
Lease Memo, 1975, inclusive
Leases, undated, inclusive
Little, Brown, 1976, inclusive
Little, Brown Intercompany Profits and Inventory, 1975-1976, inclusive
Luberman's, 1973, inclusive
Lumbermen's Investment Corporation, 1972, inclusive
New Building: Services [Restricted]
Mexico: A/R Analysis, 1974, inclusive
Miscellaneous Publishers and Paper Product Companies Annual Reports and 10Ks, 1972-1974, inclusive
Morgan & Morgan, 1971-1975, inclusive
New Buildings: Services, 1960-1964, inclusive
Occupancy Cost Allocations, 1975, inclusive
People Magazine: Loews Corp, 1975, inclusive
R.R. Donnelley & Sons: Physical Inventory Count, 1977, inclusive
Representative Agreement [Restricted]
Reports from Budgets, Re-Estimates, 1975-1976, inclusive
Rock-Time Building, 1973-1974, inclusive
Rock-Time Building [Restricted]
Rock-Time, Inc., 1972-1973, inclusive
Rock-Time Lease, 1974-1976, inclusive
Rock-Time Leases: General, 1970-1974, inclusive
Rock-Time Lease #15-0001: Base Lease, 1974-1977, inclusive
Rock-Time Lease #15-0009: 15th and 16th Floors, 1974-1975, inclusive
Rock-Time Lease #15-0012: 11th, 37th, Sub-basement Mezzanine, 1975, inclusive
Rock-Time Lease #15-0115: 39th Floor, 1974-1975, inclusive
Rock-Time Lease #15-0020: Sub-basement and Sub-basement Mezzanine, 1975, inclusive
Rock-Time Lease #15-0102: 14th Floor and Sub-basement, 1974-1975, inclusive
Rock-Time Lease #15-0147: Sub-basement and Basement Mezzanine, 1974-1975, inclusive
Rule of 78, 1975, inclusive
Select Magazine Contract [Restricted]
St. Regis Paper Costs, 1973-1975, inclusive
Study of Magazine Bad Pay, 1975, inclusive
Sublet Rental Operations, 1975, inclusive
Subscription Accounting and Books Division Product Control, 1973, inclusive
Subscription Income Report Summary, 1976, inclusive
Subscription Income Reports, 1973, inclusive
Temple Industries, Inc., 1972-1973, inclusive
Temple Industries, Inc. Schedules, 1973, inclusive
Time, 1975, inclusive
Time Issues: Geographic Differences, 1974, inclusive
Time Issues: Geographic Differences, 1974, inclusive
Time Inc.: Non-Advertising Receivables Broadcast and Cable Audit, 1973-1974, inclusive
Time Inc.: Non-Advertising Receivables Test, 1974, inclusive
Time Incorporated and Subsidiaries: Cash and Securities Reports, 1975, inclusive
Time Life Building: New York Lease Disclosures, 1975, inclusive
Time Life Libraries Inc. (T.L.L.I.): Telephone Book Sales, 1975, inclusive
Time Sharing Consolidating Balance Sheet Format, 1974, inclusive
Time and Life Building, SEC Filing, 1973, inclusive
Time: Latin America Newstand, undated, inclusive
Video: Home Box Office (HBO), 1973, inclusive
W.A. Krueger Physical Inventory Count, 1975, inclusive
Year-End Inventory Counts, 1975, inclusive
Series II: Accounting Services Ledgers on Fortune, 1980-1982, inclusive
Scope and Contents
Series II consists of ledgers for Fortune magazine produced by the Accounting Services division of the Comptroller's department. The ledgers record income and expenditures by categories with comparisons between budgeted and actual amounts.
Arrangement
Series II is arranged alphabetically. Arrangement was imposed.
Fortune General Ledger Distribution Register 1980 Review Adjusted, 1980, inclusive
Fortune General Ledger Distribution Register 1981 Review Adjusted, 1981, inclusive
Fortune General Ledger Distribution Register, 1981, inclusive
Fortune General Ledger Distribution Register January-June 1982 Review Adjusted, 1982, inclusive
Fortune General Ledger Distribution for Rev/Adj September 1982, 1982, inclusive
Fortune General Ledger Distribution for Rev/Adj November 1982, 1982, inclusive
Series III. Accounting Classifications, 1965-1972, inclusive
Scope and Contents
Series III consists of listings of classification codes referring to departments and personnel of Time Inc. and outside companies which were used in accounting processes.
Arrangement
Series III is arranged alphabetically. Arrangement was imposed.