Time Inc. Invitational Records
Call Number
Date
Creator
Extent
Language of Materials
Abstract
The Time Inc. Invitational was an annual invitation-only sports competition event organized by the magazines' Advertising Sales Departments and held at the Maidstone Club in East Hamptons, NY. Records include the planning and event materials for the years 1983 to 1985, 1987, and 1989.
Historical Note
The Time Inc. Invitational was an annual invitation-only sports competition event organized by the magazines' Advertising Sales Departments and held at the Maidstone Club in East Hamptons, NY. The "History" folder contains a memorandum from 1982 regarding that year's invitational indicating 1982 was not the first year for the event although the records do not disclose the first year.
A different magazine's Advertising Sales Department organized the event each year. Money organized the Invitational in 1983, Time organized it in 1984, Sports Illustrated organized it in 1985, People organized it in 1987, and Fortune organized it in 1989. The Invitational featured golf and tennis events, and was hosted by Time Inc.'s executive vice president, the senior vice presidents of magazines, the corporate director of magazine advertising sales, and the individual advertising sales directors and managers for each magazine.
Guests included presidents and other senior executives, media directors, advertising managers, and account managers from companies that advertised in Time Inc. publications. Companies included AT&T, Grey Advertising, McCann-Erickson, Ogilvy & Mather, Panasonic, and Seagram. Some years guests were given the option of taking the Time Inc. jet to and from the event.
Arrangement Note
Organized chronologically by year with undated materials at the end, and alphabetically within each year with general materials at the front.
Scope and Contents Note
The Time Inc. Invitational Records represent the Invitationals from 1983 to 1985, 1987, and 1989. Materials include planning binders, schedules of events, expense reports, bills, receipts, guest lists and invitations, response cards, rules of play, samples of printed material with the logo, bills and receipts, logistical materials such as maps to the accommodations and transportation arrangements, videotapes of events, digital material which may be duplicates of printed material, and other event planning material. The collection also contains undated branded material and souvenirs such as buttons, customized pencils, golf tees, bags, and sun visors.
Subjects
Access Restrictions
Open to qualified researchers. Materials created within the past 35 years also may be subject to restriction on a case-by-case basis. Unreformatted audiovisual and digital material in the collection is not accessible. Materials are stored offsite and advance notice is required for use.
Use Restrictions
Taking images of documents from the library collections for reference purposes by using hand-held cameras and in accordance with the library's photography guidelines is encouraged. As an alternative, patrons may request up to 20 images per day from staff.
Application to use images from this collection for publication should be made in writing to: Department of Rights and Reproductions, The New-York Historical Society, 170 Central Park West, New York, NY 10024-5194, rightsandrepro@nyhistory.org. Phone: (212) 873-3400 ext. 282.
Copyrights and other proprietary rights may subsist in individuals and entities other than the New-York Historical Society, in which case the patron is responsible for securing permission from those parties. For fuller information about rights and reproductions from N-YHS visit: https://www.nyhistory.org/about/rights-reproductions
Preferred Citation Note
This collection should be cited as Time Inc. Invitational Records, MS 3009-RG29, New-York Historical Society.
Location of Materials
Immediate Source of Acquisition
Gift of Time Inc. in 2015.
About this Guide
Processing Information Note
The Time Inc. Invitational Records were processed by Holly Deakyne in 2017 with additional material processed by Allen Thomas in 2021. Deakyne rehoused materials in binders and retained original folders when present. Arrangement was imposed. Deakyne created the inventory and other descriptive notes to produce this finding aid.
In 2021 Allen Thomas processed realia related to the invitational and updated the finding aid.
Sponsor Note
Repository
View Inventory
General: History, 1982-1987, inclusive
1983: General binder: Audiovisual-Memos, 1983, inclusive
1983: General binder: Directions-Suggestions, 1983, inclusive
1984: General, 1984, inclusive
1984: Master binder #1: Alexander-Transportation, 1984, inclusive
1984: Master binder #2: McClellan-Speaker, 1984, inclusive
1984: Master binder #3: Sports-Time Inc. Lists, 1984, inclusive
1984: Master binder #4: Gold-Samples, 1984, inclusive
1984: Master binder #5: Bills-Budget, 1984, inclusive
1984: General binder: Accommodations-Scenario, 1984, inclusive
1984: General binder: Planning, 1984, inclusive
1984: General binder: Timing-Participants, 1984, inclusive
1984: Samples, 1984, inclusive
1984: Videotapes: Golf, 1984, inclusive
Scope and Contents Note
Includes audiovisual material:
2 videocassettes (VHS) : 1/2 in.
1984: Videotapes: Tennis, 1984, inclusive
Scope and Contents Note
Includes audiovisual material:
1 videocassette (VHS) : 1/2 in.
1985: Bag of Bag Tags, 1985, inclusive
1985: General, 1985, inclusive
1985: General binder: Audiovisual-Tennis, 1985, inclusive
1985: General binder: Gift-Transportation, 1985, inclusive
1985: General binder: Guest Information Packet?, 1985, inclusive
1985: Invitee List, 1985, inclusive
Scope and Contents Note
Includes digital material:
1 computer disc (floppy disk) : 5 1/4 in. On label: "DW 2 Time Inc. Invitational Lists."
1985: Invitations, 1985, inclusive
1985: Lists, 1985, inclusive
1985: Responses, 1985, inclusive
1985: Samples, 1985, inclusive
1985: Videotapes: Putting and Teeing, 1985, inclusive
Scope and Contents Note
Includes audiovisual material:
1 videocassette (VHS) : 1/2 in. On label: "Time Invitational 1985 Putting." On container sticky note: "No tennis. It POURED RAIN -couldn't play on grass courts -golfers went back out."
1 videocassette (VHS) : 1/2 in. On label: "Time Invitational-1985 Teeing."
1987: General, 1987, inclusive
1987: Book I binder: Background, 1987, inclusive
1987: Book II binder: Accommodations-Insurance, 1987, inclusive
Scope and Contents Note
Includes digital material:
1 computer disc (floppy disk) : 5 1/4 in. On label: "TII 1987 I." Label on sleeve: "Time Inc. Invitational (all business/activities) Disk: Full 1987."
1 computer disc (floppy disk) : 5 1/4 in. On label: "TII 1987 II." Label on sleeve: "Time Inc. Invitational 1987 - (Var. Memos) Disk: Full."
1 computer disc (floppy disk) : 5 1/4 in. On label: "Time Inc. Invitational 1987 III."
1 computer disc (floppy disk) : 5 1/4 in. On label: "TII - Sept. 28-29, 1987 IV."
1987: Address List, 1987, inclusive
1987: Expenses, 1987, inclusive
1987: Invitation List, 1987, inclusive
1987: Lists, 1987, inclusive
Scope and Contents Note
Includes digital material:
1 computer disc (floppy disk) : 5 1/4 in. On label: "#87-A. Maidout List Report."
1 computer disc (floppy disk) : 5 1/4 in. On label: "#87-B. Yesmaid - Nomaid - Delete - Report Formats. Maidstone 1987."
1987: Promotion List and Responses, 1987, inclusive
1987: Samples: General, 1987, inclusive
1987: Samples: Golf and Tennis Folders, 1987, inclusive
1989: General, 1989, inclusive
Scope and Contents Note
Includes digital material:
1 computer disc (floppy disk) : 5 1/4 in. On label: "Maidstone.dbf Maid.mft Maid.scr Maid.frm."
1 computer disc (floppy disk) : 5 1/4 in. On label: "Addl.dbf Oneplus.dbf."
1 computer disc (floppy disk) : 5 1/4 in. On label: "Backup 3/10/89."
1 computer disc (floppy disk) : 5 1/4 in. On label: "Bkup *.dbf *.scr Maidstone 1989."
1 computer disc (floppy disk) : 5 1/4 in. On label: "WPSO Oneplus.txt."
1989: General binder: Audiovisual-Ground Transportation, 1989, inclusive
Scope and Contents Note
Includes digital material:
1 computer disc (floppy disk) : 5 1/4 in. On label: "1989 Invitational DW3 Documents."
1989: Accommodations, 1989, inclusive
1989: Agenda, 1989, inclusive
1989: Box of Shirt Buttonsags, 1989, inclusive
1989: Car Information, 1989, inclusive
1989: Cover Letters, 1989, inclusive
1989: Ferry Schedules, 1989, inclusive
1989: Flight Information, 1989, inclusive
1989: Golf Tour Information, 1989, inclusive
1989: Guest List, 1989, inclusive
1989: Host List, 1989, inclusive
1989: Invitee Lists, 1989, inclusive
Scope and Contents Note
Includes digital material:
2 computer discs (floppy disk) : 5 1/4 in.
1989: Mechanical Drawings for Signage and Printed Material, 1989, inclusive
1989: Reminder Note, 1989, inclusive
1989: Response Cards, 1989, inclusive
1989: Samples, 1989, inclusive
1989: Samples, 1989, inclusive
1989: Signs, 1989, inclusive
1989: Tennis Tour Information, 1989, inclusive
1989: Videotapes: Driving, 1989, inclusive
Scope and Contents Note
Includes audiovisual material:
1 videocassette (VHS) : 1/2 in.