Series II: Charitable Records (RESTRICTIONS APPLY), 1802-1992, inclusive
Scope and Contents Note
Charitable records document the Society's mission to provide aid to individuals of Scottish descent. Responsibility for the dispersal of aid originally fell to the Board of Managers, until 1841, when the Society hired an Almoner to investigate cases and provide aid. In addition to the primary fund, special funds were also established for specific charitable purposes, which can be seen in the President's Fund and Scholarship Fund subseries.
Subseries II.1: Manager's and Almoner's Record Books, 1802-1979, inclusive
Scope and Contents Note
The subseries contains ledger volumes that detail individual requests for aid and corresponding disbursements made by the Society. The volumes are in chronological order.
Conditions Governing Access
By agreement with the donor of the collection, almoners' records are restricted from access for 35 years from the date of the record. Accordingly, as of 2022, all almoners' records from 1987 and later are restricted from access.
Manager's Book, 1802 - 1825
Manager's Book, 1825 - 1846
Account of Burials and Record of Hospital Cases, 1890 - 1978
Almoner's Record Book, November 1905 - September 1907
Almoner's Record Book, October 1907 - April 1909
Almoner's Record Book, May 1909 - July 1911
Almoner's Record Book, December 1918 - January 1922
Almoner's Record Book, February 1922 - September 1924
Almoner's Record Book, September 1924 - February 1927
Almoner's Record Book, February 1927 - August 1928
Almoner's Record Book, September 1928 - July 1930
Almoner's Record Book, August 1930 - October 1933
Almoner's Record Book, November 1933 - April 1938
Almoner's Record Book, May 1938 - January 1945
Almoner's Record Book, February 1945 - September 1953
Almoner's Record Book, October 1953 - January 1962
Almoner's Record Book, February 1962 - June 1973
Almoner's Record Book, July 1973 - May 1979
Subseries II.2: Almoner's Reports, 1916-1980, inclusive
Scope and Contents Note
The reports contain monthly summaries of individual cases overseen by the Almoner. The files are ordered chronologically
See also the reports contained in the published Annual Reports in Series I.
Conditions Governing Access
By agreement with the donor of the collection, almoners' records are restricted from access for 35 years from the date of the record. Accordingly, as of 2022, all almoners' records from 1987 and later are restricted from access.
Summary of charitable work, 1916 - 1924
Summary of charitable work, 1925 - 1931
Almoner's reports, 1953 - 1959
Almoner's reports, 1960 - 1963
Almoner's reports, 1964 - 1967
Almoner's reports, 1968
Almoner's reports, 1969
Almoner's reports, 1970
Almoner's reports, 1971
Almoner's reports, 1972
Almoner's reports, 1973
Almoner's reports, 1974
Almoner's reports, 1975
Almoner's reports, 1976
Almoner's reports, 1977
Almoner's reports, 1978 - 1980
Subseries II.3: Almoner's Case Files, 1939-1991, inclusive
Scope and Contents Note
The subseries contains files kept by the Almoner related to individual applicants and recipients of aid. Material includes correspondence, applications, and related documentation. The files are arranged alphabetically according the the applicant's name.
Conditions Governing Access
By agreement with the donor of the collection, almoners' records are restricted from access for 35 years from the date of the record. Accordingly, as of 2022, all almoners' records from 1987 and later are restricted from access.
Allen - Barr, 1978 - 1988
Beaumont, 1939 -1988
Bell - Borcherding, 1967 - 1989
Brown - Cairney, 1978 - 1987
Calicchio - Campbell, 1983 - 1988
Coyle, 1969 - 1982
Ferns - Gillanders, 1986 - 1989
Grant, 1972 - 1980
Green - Guthrie, 1983 - 1987
Halbert - Kerrigan, 1975 - 1988
Koll - McElroy, 1973 - 1986
McKechnie, 1950 - 1986
McKinnon - Mashburn, 1982 - 1988
Mathie, 1974 - 1988
Mislin - Reilly, 1980 - 1988
Roberts, 1969 - 1983
Robinson - Voege, 1981 - 1989
Wickstrom - Young, 1982 - 1991
Subseries II.4: President's Fund, 1944-1989, inclusive
Scope and Contents Note
The President's Fund was established in 1944 in response to the effects of World War II in Scotland. Separate from the Permanent Fund, which could only be spent in New York, it allowed the Society to supply aid to Scottish charities at the discretion of the President. Records in this subseries consist chiefly of correspondence related to individual donors and recipient organizations. There are also administrative reports on the status of the fund.
Correspondence and reports, 1944 - 1947
Correspondence and reports, 1948 - 1950
Correspondence and reports, 1951 - 1954
Correspondence and reports, 1955 - 1956
Correspondence and reports, 1957 - 1958
Correspondence and reports, 1959 - 1960
Correspondence and reports, 1961
Correspondence and reports, 1962
Correspondence and reports, 1963
Correspondence and reports, 1964
Correspondence and reports, 1965; 1969 - 1976
Correspondence and reports, 1982 - 1983
Correspondence and reports, 1984 - 1985
Correspondence and reports, 1986 - 1989
Subseries II.5: Scholarship Fund, 1955-1992, inclusive
Scope and Contents Note
The Scholarship Fund (1955 – 1992) was established as part of the Society's Bicentennial celebrations. For the majority of its history, it provided financial aid to Scottish students wishing to study in American universities and vice versa.
Arrangement Note
Material in this subseries was filed in two categories prior to processing. The first was a general file containing administrative correspondence, fundraising material, program information, and other records. The second contained correspondence and records related to the individual scholarship recipients. This arrangement is preserved under the headings "Committee records", which is arranged first, and "Student files", which follows. There is, however, some overlap between the two categories. Each set is ordered chronologically.