Series III. Account Books, Journals & Ledgers, 1837-1927, 1958-1993, inclusive
Scope and Contents
The series holds several cash account books and other similar accounting records for the 19th century and into the early 20th century. The container list identifies all of these and their date ranges. These early records are not comprehensive and there is a sizable mid-20th century gap in the series. More detailed are reports ranging from the mid 1980s to 1993, especially with respect to budget and actual expenses.
Scope and Contents
The series is arranged roughly in chronological order and by type of accounting record.
Cash accounts/journals (3), 1837-1873, inclusive
"Blotter"/Cash deposits journal, 1910-1927, inclusive
Scope and Contents
This volume held a great number of loose documents related to mortgages inside the front cover; these were moved to separate folders above (#5-6).
Checks, 1838-1839, inclusive
Scope and Contents
A small number of endorsed checks.
Signed receipts for payments from N-YHS, 1837-1840, inclusive
Librarian account book, 1848-1858, inclusive
Accounts with W.W. Blennerhassett (binding), 1855-1856, inclusive
Petty cash account books, 1871-1904, inclusive
Bank books. General Account (2 folders), 1866-1907, inclusive
Bank books. Special accounts (2 folders), 1898-1913, inclusive
Scope and Contents
Holds: Phoenix Fund (1898-1913); Durr Gallery Fund (1903-1913); New York Views Fund (1910-1913); Watson Binding Fund (1910-1913); and De Peyster Memorial Fund (1911-1913).
Bank book & pledge cards. Founders Fund, 1906-1913, inclusive
Subscription receipt books, 1864-1870, inclusive
Scope and Contents
2 books: for a portrait of Luther Bradish (1864-65); for a portrait of Francis L. Hawks (1867-71).
Catalogue account/sales book, 1869-1876, inclusive
Check book. Hudson-Fulton exhibition, 1909-1910, inclusive
Wage book (Payroll), 1916-1920, inclusive
Air conditioning & building renovation fund drive journal, 1961-1970, inclusive
Harper Fund ledgers (2), 1958-1985 (bulk 1970s-1983), inclusive
General ledger, 1982, inclusive
Investment register/ledger (2), 1985, inclusive
Trial balances, 1985, inclusive
Cash receipts journal, 1985, inclusive
Scope and Contents
Provides daily detail of the sources of cash revenue for the calendar year.
Expense by account report and actual vs. budget reports for full year FY1987, 1986-1987, inclusive
Actual vs. Budget monthly reports (4 folders), 1989 October-1992 June, inclusive
Scope and Contents
Not all months are in the folders, but the reports include year-to-date figures. Most or all are focused on Library operations.
Expense vs. budget, general ledger trial, pre-audit financial statements for FY 1991, 1991, inclusive
Actual and budget reports for FY 1991, 1990-1991, inclusive
Actual and budget reports for FY 1992 (4 folders), 1991-1992, inclusive
Actual and budget reports for FY 1993 (3 folders), 1992-1993, inclusive
Deferred income reports, 1990-1992, inclusive
Monthly reports (36 folders), 1990 July-1993 June, inclusive
Scope and Contents
Monthly files with system-generated reports of various financial data.