Series IV. Collection Management Files, 1929-2008, inclusive
Extent
Scope and Contents Note
The Collections Management series includes certain records of the Registrar and other records related to the administration of museum objects. The bulk of the series by far includes records of outgoing loans from N-YHS for exhibition or other display at other institutions; these loan records extend back to 1929. Though extensive, the loan records do not appear to include all outgoing loans.
The series includes some records of incoming loans for some of N-YHS's exhibitions of the 1940s and 1950s. (The bulk of incoming exhibition loan records are found in Series II, Exhibitions.) This series also holds accession lists and receipts for the 1950s-1960s.
The series also holds a few files from the 1980s-1990s covering the transport and warehousing of the collection at that time, as well as location mapping for the Henry Luce III Center for the Study of American Culture, which opened in 2000.
Arrangement Note
The Collection Management series is organized in the following subseries:
Subseries IV.A. Early Registrar Files
Subseries IV.B. Outgoing Loans
Subseries IV.C. Albina De Meio and Related Files
Subseries IV.D. Luce Center Logistics
Subseries IV.E. Conservation Surveys & Other Files
Subseries IV.F. Incoming Loan and Other Exhibition-Related Files.
Subseries IV.G. General Collections Management Files
Subseries IV.A. Early Registrar Files, 1929-1965, inclusive
Extent
Scope and Contents Note
The subseries includes files from the Museum Registrar, roughly from the early years of the museum's establishment as a department (circa 1939) to the 1960s. These were principally Carolyn Scoon (1942-1957),Theresa Czajkowska (1950-1957), and Dorothy Hull (1958-1961). The files include receipts for outgoing loans by N-YHS, including early (1929-1938) records of such loans. Incoming loan files, as well as the explicitly labeled files for exhibitions, document objects borrowed for exhibition at N-YHS in the 1940s-1950s. The series includes registrar receipts for other objects, such as those submitted for consideration for donation. Accessions and auction sales are documented in the working files for the annual reports and elsewhere in the subseries.
Arrangement Note
The subseries is arranged by subject matter and follows original order as found during processing in 2016.
Processing Information Note
The content of the subseries was physically processed, likely in the 1990s. The material was integrated with the Museum Department record group and description was developed in September 2016 by project archivist Larry Weimer.
Notes for Annual Reports, 1949-1962
Correspondence, 1950-1962
Draft Manual for Museum Registrars, 1954
Imaging Service Fees, 1953
Thompson Homestead Museum, East Hampton, L.I., 1942-1945
Material Sold, 1943-1948
Scope and Contents Note
Includes books and museum objects sent to auction.
Registrar Receipts (4 folders), 1956, 1960-1962
"Hall of Great Events", circa 1937
Evacuation List, 1941-1942
Miscellaneous Museum Accessions, etc., circa 1939-1950
Receipt Books #1 and #3 for Articles Given Out or Loaned by N-YHS, 1929-1933, 1936-1938
Loans by N-YHS (5 folders), 1954-1957
Loans by N-YHS (8 folders), 1957-1964
Loans by N-YHS, 1965
Indefinite Loans by N-YHS, 1945-1963
Loans to N-YHS (2 folders), 1952-1960
Indefinite Loans to N-YHS, 1939-1962
Deposted Temporarily, 1942-1956
Exhibition. Portraits of Americans by Americans, 1945
Exhibition. American Presentation Silver, 1946-1947
Exhibition. John James Audubon, 1946-1947
Exhibition. Frederic Remington: Artist of the Old West, 1947-1948
Exhibition. Children's Portraits, 1948-1949
Confederate Exhibition, 1949
Exhibition. George Harvey, 1948
Exhibition. Ezra Ames of Albany, Portrait Painter, 1955
Exhibition. John James Audubon, 1963
Subseries IV.B. Outgoing Loans, 1939, 1947, 1976-2005, inclusive; 1976-2002, bulk
Extent
Scope and Contents Note
The Outgoing Loan Requests subseries of the New-York Historical Society museum records consists of files that were created within the Museum Department (likely by the registrar and associated staff) and chiefly relate to requests from outside institutions for loans of items from N-YHS's museum and library/print room collections for exhibition purposes. The date range for the series runs from 1975 to 2002.
The types of materials contained in the files include: internal and external correspondence such as memoranda and letters, facility reports, research material, loan agreements, receipts, insurance certificates, shipping invoices, and condition reports. Additionally, some files include photographic prints, slides, transparencies, and negatives of requested items, requesting facilities, or of damage to requested items incurred in connection with loans. Some files include exhibition checklists or catalogues. Files holding such images or print matter are noted in the container list below.
Together the materials document the considerations, process, and logistics underlying N-YHS's loan of particular objects, from initial request, review and recommendation by internal staff, final approval or rejection by the Board of Trustees, conservation work, insurance coverage, packing and shipment, and the resulting exhibitions and related publicity and press. More broadly, the files document the history of N-YHS's overall loan activities and the ways in which the collections have been called on in support of other institutions' exhibitions. Loans for purposes other than museum exhibitions are also documented, including long-term loans for display in government buildings.
The subseries includes files not only for loan requests that were satisfied, but also for those requests that were declined, withdrawn, or otherwise unfulfilled. Some rejections or rescissions of loan requests in 1988, 1993, and 1999 reflect loan moratoria due to larger events in N-YHS's history, including inventorying of collections, financial difficulties, and an anticipated move of collections related to the opening of the Henry Luce III Center for the Study of American Culture, respectively.
Arrangement Note
The Outgoing Loan Requests subseries is arranged chronologically by year of file. Within each year's set of files, there are typically multiple types of files depending on the lending department, whether the request was fulfilled or not, and so forth. When multiple file types were contained within a year, the files were arranged with those having a loan number appearing first. These appear to be only museum objects and the number was likely assigned during input of object information to TMS, the Museum Department's inventory database. These loan files are arranged sequentially, though there are gaps in the numbering.
Following the files with loan numbers are those with no assigned loan number. These are arranged in the following order within a given year: long-term loans, museum loans, library loans, unfulfilled loans, loans of unknown resolution, and miscellaneous other types. Not all types are present in every year.
Although documents were transferred to archival folders during processing, when the original folders contained significant writing or annotation, they were retained with the documents. Folder titles were devised by the processing archivist based on the original folder labels, handwritten annotations on the folders, or folder contents. For satisfied loan requests, the name of the borrowing institution is the principal element noted in the file label. Files relating to loan requests that were denied or withdrawn were combined into "unfulfilled loan" files by year, with no further detail in the container list.
In some instances, the processing archivist found two or more folders relating to the same loan in the original files. These were likely the files of different museum staff (separate loan files maintained by the library staff are found with the library records) and so were generally merged, but materials were sleeved and original folders retained to indicate their separate origins. Materials found subsequent to processing the core of records were added to the container list in their proper order, but were not physically integrated; these files were instead placed in separate boxes appearing at the end of the subseries.
Processing Information Note
The Outgoing Loans subseries was processed by archival intern Katherine Palm in Spring 2016.
Long-term loan (1975): The Hispanic Society of America, 1981, 1987
Scope and Contents Note
Concerns a long-term loan of St. John the Baptist by Castillo y Saavedra from 1975 to 1987.
OLR-1976.2. Jersey City Public Library Museum, 1976
Scope and Contents Note
Includes photographic print of the loaned object.
Library: High Museum of Art, 1976
OLR-1977.1. The American Federation of Arts, 1977
Library: Eleutherian Mills Historical Library, 1977
OLR-1978.1 Museum of American Folk Art, 1978
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1978.2. National Collection of Fine Arts, Smithsonian, 1978
OLR-1978.3. Old Dartmouth Historical Society Whaling Museum, 1978-1979
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1978.4. The Hudson River Museum, 1978
OLR-1978.5. Coe Kerr Gallery, 1978
OLR-1978.6. The Century Association, 1978
Scope and Contents Note
Includes a photographic negative of the requested item(s).
OLR-1978.7. The Century Association, 1978
OLR-1978.8. The Albany Institute of History and Art, 1978
OLR-1978.9. Art Gallery of Nova Scotia, 1977-1979
OLR-1978.10. High Museum of Art, 1977-1979
OLR-1978.11. The Corning Museum of Glass, 1977-1978
OLR-1978.12. Albany Institute of History and Art, 1972, 1978
Scope and Contents Note
Additionally includes a loan form for a 1972 loan of glass paperweights to the Albany Institute of History and Art.
Library: Beth Hatefutsoth, 1978
OLR-1979.1. National Portrait Gallery, Smithsonian, 1978-1979
OLR-1979.2. The Hudson River Museum, 1979, 1982
Scope and Contents Note
Includes a photographic print of the requested item(s). This folder additionally includes correspondence in 1982 regarding a loan of Asher B. Durand drawings and engravings.
OLR-1979.3. The Bronx Museum of the Arts, 1979-1980
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1979.4. American Museum of Natural History, 1979
OLR-1979.5. Amon Carter Museum, 1979-1980
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1979.6. Robert Hull Fleming Museum, University of Vermont, 1978-1979
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1979.7. Fraunces Tavern Museum, 1979-1980
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1979.8. The Brooklyn Museum, 1979-1980
OLR-1979.9. Cragsmoor Free Library, 1979-1980
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1979.12. The Metropolitan Museum of Art (3 folders), 1939-1947, 1978-1993
Scope and Contents Note
Concerns a long-term loan of paintings from the Bryan Collection. Includes photographic prints and a color transparency of the requested item(s) and restoration reports from 1942 regarding paintings 1867.4 (B-4), 1867.6 (B-6), 1867.7 (B-7), and 1867.14 (B-14). Also included is correspondence with staff of the Rijksmuseum in 1939 and 1947 regarding identification of the subject of a painting (1867.182 (B-182)).
Museum: Bronx County Historical Society, 1979-1981
Unfulfilled loans, 1979, 1979
OLR-1980.2. National Portrait Gallery, Smithsonian, 1979-1980
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1980.3. National Portrait Gallery, Smithsonian, 1979-1980
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1980.4. University of New Hampshire, 1980-1981
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1980.5. National Gallery of Art, Smithsonian, 1978-1980
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1980.6. Lyman Allyn Museum, 1980
OLR-1980.7. Meredith Long & Company, 1979-1980
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1980.8. Hirschl & Adler Galleries, 1979-1980
OLR-1980.9. Albany Institute of History and Art (2 folders), 1980
OLR-1980.10. Fraunces Tavern Museum, 1980-1981
Scope and Contents Note
Includes photographic prints of the requested item(s) and exhibition brochure.
OLR-1980.11. Bergdorf Goodman, 1980
Library: Cooper-Hewitt National Design Museum, Smithsonian, 1980
Library: New Jersey State Museum, 1980-1981
Unfulfilled loans, 1980, 1980
OLR-1981.1. Roberson Center for the Arts & Sciences, 1981
OLR-1981.2. Nassau County Museum of Fine Art, 1980-1981
OLR-1981.3. The Katonah Gallery, 1981-1982
Scope and Contents Note
Includes a photographic print of the requested item(s) and exhibition catalogue.
OLR-1981.4. The Library of Congress, 1981
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1981.5. Los Angeles County Museum of Art, 1981-1982
Scope and Contents Note
Includes a color transparency of the requested item(s).
OLR-1981.6. The Lyndon Baines Johnson Library-Museum, 1981
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1981.7. Birmingham Museum of Art, 1980-1981
OLR-1981.8. The Heckscher Museum, 1981
Scope and Contents Note
Includes photographic prints of the requested item(s).
OL-R1981.9. Chanticleer Pottery, 1981
OLR-1981.10. Amon Carter Museum, 1980-1982
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1981.11. Albany Institute of History and Art, 1981, 1983
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1981.12. Daughters of the American Revolution Museum, 1981-1982
Scope and Contents Note
Includes a photographic print of the requested item(s) and booklets associated with the exhibition.
OLR-1981.13. Citizen's Board Dinner, 1981
Scope and Contents Note
This folder was pulled for staff use and not returned.
OLR-1981.14. Cooper-Hewitt National Design Museum, Smithsonian, 1981
OLR-1981.15. Cooper-Hewitt National Design Museum, Smithsonian, 1981
Scope and Contents Note
Includes a photographic print of the requested item(s).
Museum: Queens County Farm Museum, 1981
Museum: The Montreal Museum of Fine Arts, 1979-1981
Scope and Contents Note
Includes a color transparency of the requested item(s).
Museum: Yager Museum of Art and Culture, Hartwick College, 1981-2006
Scope and Contents Note
Concerns a long-term loan of 1818.1 Portrait of John Christopher Kunze, D.D. by John Wesley Jarvis from 1981 to 2006. Includes a photographic print of the requested item(s).
Unfulfilled loans, 1981, 1981
OLR-1982.1. National Portrait Gallery, Smithsonian, 1981-1983
Scope and Contents Note
Includes exhibition brochure.
OLR-1982.2. Pennsylvania Academy of the Fine Arts, 1981
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1982.3. The Art Museum, Princeton University, 1981-1982
OLR-1982.4. Munson-Williams-Proctor Institute, 1981-1983
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1982.5. Museum of the City of New York, 1981-1983
OLR-1982.6. Grey Art Gallery, New York University, 1981-1982
OLR-1982.7. Grey Art Gallery, New York University, 1982
OLR-1982.8. The Berkshire Museum, 1982
OLR-1982.9. Caswell-Massey Co. Ltd., 1982
OLR-1982.10. Cedar Rapids Museum of Art, 1982
OLR-1982.11. Albany Institute of History and Art, 1982-1983
OLR-1982.12. Fraunces Tavern Museum, 1982-1983
OLR-1982.13. Danforth Museum, 1982
Unfulfilled loans, 1982, 1982-1983
OLR-1983.1. National Portrait Gallery, Smithsonian, 1982-1983
OLR-1983.2. Pennsylvania Historical and Museum Commission, 1983
OLR-1983.3. The Rhode Island Historical Society, 1982-1985
Scope and Contents Note
Includes the subsequent transfer of the object from Rhode Island direct to the Smithsonian National Portrait Gallery in 1984 for their China Trade exhibition.
OLR-1983.4. Museum of American Folk Art, 1982-1983
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1983.5. Museum of Fine Arts, Boston, 1981-1984
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1983.6. Nassau County Museum of Fine Art, 1982-1983
OLR-1983.7. National Museum of American Art, Smithsonian, 1982-1984
OLR-1983.8. The Hudson River Museum, 1982-1983
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1983.9. The Hudson River Museum, 1982-1983
Scope and Contents Note
Includes polaroid photographic prints of frame damage.
OLR-1983.10. Jefferson County Historical Society, 1982-1983
OLR-1983.11. Museum and Library of Maryland History, 1983-1984
OLR-1983.12. The Heckscher Museum, 1982-1983
OLR-1983.13. The Edith C. Blum Art Institute, The Bard College Center, 1982-1983
OLR-1983.15. The Detroit Institute of Arts, 1981-1983
OLR-1983.16. Fraunces Tavern Museum, 1983-1984
OLR-1983.17. The Connecticut Historical Society, 1983-1984
OLR-1983.18. Cragsmoor Free Library, 1981-1984
OLR-1983.19. Museum of the Borough of Brooklyn, Brooklyn College, 1982-1983
Scope and Contents Note
Includes exhibition brochure.
Unfulfilled loans, 1983, 1982-1983
OLR-1984.1. The Historic New Orleans Collection, the Kemper and Leila Williams Foundation, 1983-1984
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1984.2. Philadelphia Museum of Art, 1984
OLR-1984.3. Memorial Art Gallery, University of Rochester, 1984
OLR-1984.4. Louisiana Department of Wildlife and Fisheries (2 folders), 1984
Scope and Contents Note
Includes a polaroid photographic print of the requested items as exhibited.
OLR-1984.5. California State University, Long Beach, 1984-1985
OLR-1984.6. The Columbus Museum of Arts and Sciences, 1983-1984
OLR-1984.7. The Edward Hopper Landmark Preservation Foundation, 1984
OLR-1984.8. The Dog Museum of America, American Kennel Club Foundation, 1984-1985
OLR-1984.9. Daughters of the American Revolution Museum, 1984-1985
Scope and Contents Note
Includes a piece of label from the back of the frame of a painting from the N-YHS collections (The Schuyler Family by Ambrose Andrews) that was found in the wrappings of the painting upon receipt by the DAR Museum.
OLR-1984.10. Fraunces Tavern Museum, 1984
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1984.11. Museum of the Borough of Brooklyn, Brooklyn College, 1984
OLR-1984.12. Cooper-Hewitt National Design Museum, Smithsonian, 1984
OLR-1984.13. University of Virginia Art Museum, 1984
OLR-1984.14. The Emily Lowe Gallery, Hofstra University, 1983
OLR-1984.15. C. M. Russell Museum, 1984
OLR-1984.16. Hudson River Maritime Center, 1984-1991
Library: Art Commission of the City of New York, City Hall, 1984
Unfulfilled loans, 1984, 1982-1984
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1985.2. Columbus Museum of Art, 1984-1985
OLR-1985.3. Museum of the Borough of Brooklyn, Brooklyn College, 1985
OLR-1985.4. Albany Institute of History and Art (Executive Mansion), 1984-1991
Scope and Contents Note
Loan was made for the purpose of display of paintings at the Governor's Executive Mansion in Albany, New York. Includes a photographic print of the requested item(s). Includes a brochure titled The Executive Mansion in Albany: A Century of New York History by Isabelle K. Savell (1982).
OLR-1985.5. National Portrait Gallery, Smithsonian, 1985
OLR-1985.6. National Portrait Gallery, Smithsonian, 1984-1985
OLR-1985.7. Plimoth Plantation, 1985
OLR-1985.8. The Art Museum, Princeton University, 1985
OLR-1985.9. The Metropolitan Museum of Art, 1984-1985
OLR-1985.10. The Jordan-Volpe Gallery, 1985
OLR-1985.11. Heritage Plantation of Sandwich, 1985
OLR-1985.12. The Brooklyn Museum, 1984-1985
OLR-1985.13. Museum of the Borough of Brooklyn, Brooklyn College, 1985
OLR-1985.14. Cooper-Hewitt National Design Museum, Smithsonian, 1985
OLR-1985.15. National Portrait Gallery, Smithsonian, 1984-1987
Scope and Contents Note
Includes polaroid photographic prints of frame damage.
Museum: National Museum of Natural History, Smithsonian, 1985
Library: The Grolier Club, 1985
Unfulfilled loans, 1985, 1983-1986
OLR-1986.1. The American Museum of Natural History, 1985-1987
OLR-1986.2. Corcoran Gallery of Art, 1985-1986
OLR-1986.3. Fraunces Tavern Museum, 1986-1987
OLR-1986.4. General Foods Collection, 1986-1987
Scope and Contents Note
Includes exhibition brochure.
OLR-1986.5. Historical Society of Rockland County, 1985-1986
OLR-1986.6. The Hudson River Museum, 1984-1986
OLR-1986.7. Museum of American Folk Art, 1985-1988
OLR-1986.8. Museum of American Glass at Wheaton Village, 1986
OLR-1986.9. Museum of the Borough of Brooklyn, Brooklyn College (2 folders), 1986-1987
Scope and Contents Note
Includes exhibition brochure.
OLR-1986.10. Museum of the City of New York, 1986-1987
OLR-1986.11. The Museum of Fine Arts, Houston, 1986-1990
OLR-1986.12. Nationalmuseum, Stockholm, 1985-1987
OLR-1986.13. National Portrait Gallery, Smithsonian, 1985-1986
OLR-1986.14. The Parrish Art Museum, 1985-1987
OLR-1986.15. Smithsonian Institution Traveling Exhibition Service, 1985-1989
Scope and Contents Note
Includes photographic prints of the requested item(s) showing a conservation issue.
OLR-1986.16. Staten Island Historical Society, 1986-1988
Scope and Contents Note
Includes issue of the Staten Island Historian newsletter dedicated to the exhibition.
OLR-1986.17. University Art Gallery, State University of New York at Albany, 1985-1986
OLR-1986.18. Tennessee State Museum, 1985-1987
OLR-1986.19. Krannert Art Museum, University of Illinois at Urbana-Champaign, 1986-1987
Scope and Contents Note
Includes exhibition catalogue.
OLR-1986.20. Museum of Art, Rhode Island School of Design, 1985-1986
OLR-1986.21. Lyndon Baines Johnson Library, 1985-1986
OLR-1986.22. The Hudson River Museum, 1985
OLR-1986.23. Albany Institute of History and Art (1 of 2), 1985-1986
Scope and Contents Note
Includes exhibition brochure and what appear to be N-YHS exhibit label(s).
OLR-1986.23. Albany Institute of History and Art (2 of 2), 1985-1986
Scope and Contents Note
Includes exhibition brochure and what appear to be N-YHS exhibit label(s).
OLR-1986.24. Museum of the Borough of Brooklyn, Brooklyn College, 1985-1986
OLR-1986.25. The Magazine ANTIQUES, 1986
Library: Cooper-Hewitt National Design Museum, Smithsonian, 1986
Library: National Portrait Gallery, Smithsonian, 1986
Library: The Bronx Museum of the Arts, 1985-1986
Library: Hopper House Art Center, 1986
Library: Munson-Williams-Proctor Institute, 1985-1986
Unfulfilled loans, 1986 (2 folders), 1984-1986
Scope and Contents Note
Includes color slides of a requested watercolor Perspective View Near Newport, Rhode Island (x.483).
OLR-1987.3. The Anacostia Neighborhood Museum, Smithsonian, 1986-1988
Scope and Contents Note
Includes exhibition brochure.
OLR-1987.4. Bowdoin College Museum of Art, 1984-1987
OLR-1987.6. Delaware Art Museum, 1986-1987
OLR-1987.7. Huntington Galleries, 1986-1987
OLR-1987.8. International Exhibitions Foundation (1 of 2), 1986-1988
OLR-1987.8. International Exhibitions Foundation (2 of 2), 1986-1988
OLR-1987.9. The Metropolitan Museum of Art, 1986-1988
OLR-1987.10. Museum of Fine Arts, Boston, 1987
OLR-1987.11. The Museum of Fine Arts, Houston, 1986-1988
OLR-1987.12. National Museum of Science and Technology (Canada), 1987-1988
OLR-1987.13. National Portrait Gallery, Smithsonian, 1986-1988
OLR-1987.14. National Portrait Gallery, Smithsonian (2 folders), 1985-1988
OLR-1987.15. The New York Public Library, 1987
OLR-1987.16. Philadelphia Maritime Museum, 1986-1987
OLR-1987.17. Smithsonian Institution Traveling Exhibition Service (2 folders), 1986-1989
OLR-1987.18. Gettysburg National Military Park, National Park Service (6 folders), 1986-2000
Scope and Contents Note
This set of folders contains documentation regarding the long-term loan, additional items loaned, conservation treatment, a theft of a cutlass (object 1925.103), an extension of the loan, and return of the loaned items. Includes photographic prints (some of which are polaroid) and color treatment slides of the requested item(s).
OLR-1987.19. The Navy Museum, Department of the Navy, 1984-1992
Scope and Contents Note
Includes Kodak instant film photographic prints of certain requested item(s)
Museum: The Metropolitan Museum of Art, 1987
Scope and Contents Note
Concerns a loan of Frederick Remington's Bronco Buster sculpture for the purpose of comparison.
Museum: The Metropolitan Museum of Art, 1987-1988
Museum: Mottahedeh, 1987-1989
Scope and Contents Note
Concerns a reproduction arrangement with Mottahedeh with respect to reproduction of a piece of Staffordshire plate.
Library: Abigail Adams Smith Museum, 1987-1988
Library: Cooper-Hewitt National Design Museum, Smithsonian, 1987-1988
Library: Amon Carter Museum, 1986-1988
Scope and Contents Note
Includes exhibition brochure.
Library: Erasmus Hall High School and Academy of the Arts, 1986-1987
Library: Utah Museum of Fine Arts, 1986-1987
Library: International Center of Photography, 1986
Library: Fort Stanwix National Monument, National Park Service, 1987
Library: Nippon Club, 1987-1988
Scope and Contents Note
includes a memorandum regarding a joint exhibition with the Nippon Club.
Library: South Street Seaport Museum, 1987-1988
Unfulfilled loans, 1987 (1 of 2), 1985-1987
Scope and Contents Note
Includes polaroid photographic prints of certain requested item(s) and also photographic prints of a requesting institution's exhibition space.
Unfulfilled loans, 1987 (1 of 2), 1986-1988
Summaries of Loan Activity, 1986-1988, 1986-1988
OLR-1988.1. Amon Carter Museum, 1986-1987
OLR-1988.2. Edith C. Blum Art Institute, Bard College, 1987-1988
Scope and Contents Note
Includes exhibition brochure.
OLR-1988.3. The General Theological Seminary, 1987-1988
OLR-1988.4. Heritage Plantation of Sandwich, 1987-1989
OLR-1988.5. The Katonah Gallery (2 folders), 1988-1989
OLR-1988.6. Los Angeles County Museum of Art, 1987-1989
OLR-1988.7. National Academy of Design, 1987-1988
OLR-1988.8. National Gallery of Art, Smithsonian, 1988-1989
OLR-1988.9. Kunsthistorisches Institut der Freien Universitat Berlin, 1988-1989
OLR-1988.10. Philadelphia Maritime Museum, 1987-1988
Scope and Contents Note
Includes polaroid photographic prints documenting conservation work performed by the requesting institution following damage to the requested item(s).
OLR-1988.11. The Hudson River Museum, 1987
OLR-1988.12. The University of Kentucky Art Museum, 1987-1988
OLR-1988.13. The Metropolitan Museum of Art, 1988-1989
Museum: Luman Reed Exhibition, 1988
Scope and Contents Note
Contains receipts of delivery with respect to Asher B. Durand paintings.
Library: The Metropolitan Museum of Art, 1988-1989
Library: Huntington Museum of Art, 1987-1988
Library: The Hudson River Museum (2 folders), 1987-1989
Library: Grey Art Gallery, New York University, 1988
Library: New York Public Library, 1988
Scope and Contents Note
Concerns delivery of certain insurance atlases to the New York Public Library for shipment with its similar material to a vendor for color microfilming.
Library: Amon Carter Museum, 1988
Scope and Contents Note
Found loose in files and put into a folder created by archivist.
Unfulfilled loans, 1988 (3 folders), 1975, 1987-1988, 1993
OLR-1989.1. The Brick Presbyterian Church, 1989
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
OLR-1989.2. Musei Capitolini (2 folders), 1989
Scope and Contents Note
Includes some correspondence in Italian.
OLR-1989.3. Cooper-Hewitt National Design Museum, Smithsonian, 1988-1989
OLR-1989.4. Lehman College Library, CUNY, 1989
OLR-1989.5. Munson-Williams-Proctor Institute, 1989-1990
Scope and Contents Note
Includes exhibition catalogue.
OLR-1989.6. Museum of American Folk Art, 1988-1990
OLR-1989.7. Museum of the City of New York, 1987-1989
Scope and Contents Note
Includes exhibition brochure.
OLR-1989.8. National Portrait Gallery, Smithsonian (2 folders), 1988-1989
Scope and Contents Note
Includes exhibition catalogue.
OLR-1989.9. Pennsylvania Academy of Fine Arts, 1987-1989
OLR-1989.10. Princeton Historical Society, 1989
OLR-1989.11. The Queens Museum, 1987-1990
OLR-1989.12. Art in Embassies Program, U.S. Department of State (Paris, France), 1989-1993
OLR-1989.13. Washington State Capital Museum, 1988-1989
Scope and Contents Note
Includes exhibition brochure.
OLR-1989.15. National Gallery of Art, 1986-1990
OLR-1989.16. Historic Hudson Valley, 1989-1990
OLR-1989.17. The Connecticut Historical Society, 1989-1990
Scope and Contents Note
Includes exhibition brochure.
OLR-1989.18. Corcoran Gallery of Art, 1989-1990
Scope and Contents Note
Includes exhibition brochure. See also folder OL-R1990.12. The Brooklyn Museum.
Library: South Street Seaport Museum, 1988-1990
Library: Whitney Museum of American Art at Phillip Morris, 1989
Scope and Contents Note
Includes exhibition brochure.
Library: City of New York, Municipal Building, 1989
Library: Meridian House International, 1988-1989
Scope and Contents Note
Includes exhibition catalogue.
Library: The Octagon, The American Institute of Architects Foundation, 1988
Library: U.S. Senate Commission on the Bicentennial, 1988-1989
Library: The Pierpont Morgan Library, 1988-1989
Scope and Contents Note
Includes exhibition catalogues.
Library: Fraunces Tavern Museum, 1988
Library: National Archives, Mid-Atlantic Region, 1989
Library: Historic Hudson Valley, 1989
Unfulfilled loans, 1989 (2 folders), 1988-1989
OLR-1990.2. Museum of the City of New York (2 folders), 1990-1991
Scope and Contents Note
Includes exhibition brochure.
OLR-1990.3. The Metropolitan Museum of Art (3 folders), 1989-1991
Scope and Contents Note
Includes exhibition catalogue.
OLR-1990.4. South Street Seaport Museum, 1989-1990
OLR-1990.5. Los Angeles County Museum of Art, 1989-1991
Scope and Contents Note
Includes polaroid photographic prints of damage to the requested item(s).
OLR-1990.6. The Museum of Modern Art, 1990
Scope and Contents Note
Includes exhibition brochure.
OLR-1990.7. The Octagon, The American Architectural Foundation (2 folders), 1990-1991
Scope and Contents Note
Includes exhibition catalogue.
OLR-1990.8. Mayor's Office, City of New York, 1990-1991
Scope and Contents Note
Concerns loan of Flags on Fifty-Seventh Street, the Winter of 1918 by Childe Hassam for display in Mayor's office.
OLR-1990.9. Wadsworth Atheneum, 1990-1991
OLR-1990.10. The Museums at Hartwick College, 1990
OLR-1990.11. The Heckscher Museum, 1989-1990
Scope and Contents Note
Includes exhibition catalogue.
OLR-1990.12. The Brooklyn Museum, 1990
Scope and Contents Note
See also folder OL-R1989.18. Corcoran Gallery of Art.
OLR-1990.13. The Brooklyn Museum, 1990-1991
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1990.14. The Edith C. Blum Art Institute, The Bard College Center, 1985, 1988-1990
OLR-1990.15. The Berkshire Museum, 1989-1991
Museum: Comune di Milano (City of Milan, Italy), 1990
Museum: Fraunces Tavern Museum, 1990
Museum: The Jewish Museum, 1990-1991
Museum: Centre Georges Pompidou (2 folders), 1990-1991
Library: The Jewish Museum, 1990-1992
Library: The Alice and Hamilton Fish Library, 1990-1991
Library: Fraunces Tavern Museum, 1989-1990
Scope and Contents Note
Includes exhibition catalogue.
Library: Stadt Frankfurt am Mein Historisches Museum, 1990
Library: Whitney Museum of American Art, Downtown at Federal Reserve Plaza, 1990
Library: Staten Island Historical Society, 1990
Library: National Portrait Gallery, Smithsonian, 1989-1991
Library: The Library of Congress, 1989-1990
Unfulfilled loans, 1990 (4 folders), 1989-1990
OLR-1991.1. The Lockwood-Matthews Mansion Museum, 1991
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1991.2. The National Museum of Sport (2 folders), 1990-1991
Scope and Contents Note
Includes polaroid photographic prints and photographic print of damage to the requested item(s).
OLR-1991.3. National Museum of American Art, Smithsonian, 1989-1991
Scope and Contents Note
Includes photographic prints of frame of the requested item(s).
OLR-1991.4. Mayor's Office, City of New York, 1991-1993
OLR-1991.5. Katonah Museum of Art, 1991, 1996
Scope and Contents Note
Includes documents relating to two exhibitions.
OLR-1991.6. Berry-Hill Galleries, Inc., 1991-1992
OLR-1991.7. The Octagon, The American Institute of Architects Foundation, 1991-1992
Scope and Contents Note
Includes exhibition checklist.
OLR-1991.8. Wadsworth Atheneum, 1989-1992
Scope and Contents Note
Includes exhibition brochure.
OLR-1991.9. The Brooklyn Museum, 1987-1992
Scope and Contents Note
Includes exhibition brochure.
OLR-1991.10. Allentown Art Museum, 1989-1992
Long-term loan: American Museum of Natural History, 1991
Long-term loan: Phelps-James House, Phelps Memorial Hospital Center, 1991
Long-term loan: National Park Service, 1991
Scope and Contents Note
Concerns deaccession and donation of ten of thirteen prints to Federal Hall National Memorial, National Park Service, following a long-term loan to that institution.
Museum: Mayor's Office, City of New York, 1991
Museum: National Academy of Design, 1991
Museum: Sheldon Memorial Art Gallery, University of Nebraska Lincoln, 1991
Scope and Contents Note
Contains research-related request for photograph of Diana of the Tower sculpture by Augustus Saint-Gaudens and additional information such as provenance.
Library: Casa Italiana, at Low Memorial Library, Columbia University, 1991
Library: Museum of the City of New York, 1991
Unfulfilled loans, 1991 (5 folders), 1988, 1990-1991
OLR-1992.1. Haggerty Museum of Art, Marquette University (2 folders), 1990-1993
OLR-1992.2. McCord Museum of American History, 1991-1993
OLR-1992.3. The Metropolitan Museum of Art, 1991-1993
OLR-1992.4. The Metropolitan Museum of Art (3 folders), 1990-1992
Scope and Contents Note
Includes photographic negatives and prints of the requested item(s).
OLR-1992.5. Museum of American Glass, 1991-1992
Scope and Contents Note
Includes exhibition catalogue. Includes a key labeled "key for Museum of American Glass Box (ours)."
OLR-1992.6. Museo Mediceo (City of Florence, Italy) (2 folders), 1991-1992
Scope and Contents Note
Includes polaroid photographic prints of packing related to the requested item(s).
OLR-1992.7. Museum of Fine Arts, Boston, 1991-1993
OLR-1992.8. National Museum of Natural History, Smithsonian, 1992-1993
OLR-1992.9. National Portrait Gallery, Smithsonian (2 folders), 1991-1993
Scope and Contents Note
Includes polaroid photographic prints of the frame of requested item(s).
OLR-1992.10. War Memorial Museum of Virginia, 1991-1993
OLR-1992.11. Berliner Festspiele GmbH (2 folders), 1991-1992
Scope and Contents Note
Includes exhibition brochure.
OLR-1992.12. Agnes Etherington Art Centre, Queen's University, 1991-1992
OLR-1992.13. The Octagon, The American Institute of Architects Foundation, 1991-1992
OLR-1992.14. The Taft Museum, 1991-1993
OLR-1992.15. Sordoni Art Gallery, Wilkes University, 1992
OLR-1992.16. Gallery of Art, Washington University, 1990-1992
OLR-1992.17. National Museum of Natural History, Smithsonian, 1992-1993
OLR-1992.18. The Hudson River Museum, 1992
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
OLR-1992.19. Cooper-Hewitt National Design Museum, Smithsonian, 1992-1993
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
OLR-1992.20. L'Assessorato alla Cultura (City of Rome, Italy) (3 folders), 1992-1993
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
OLR-1992.21. Florence Griswold Museum, 1991-1993
OLR-1992.22. Brandywine River Museum, 1991-1992
Museum: Queens Historical Society, 1992
Museum: Gracie Mansion Conservancy, 1988-1992
Museum: Lake Placid Center for the Arts, 1992
Scope and Contents Note
Includes exhibition brochure.
Library: National Portrait Gallery, Smithsonian, 1991-1992
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
Library: National Archives and Records Administration, 1991-1992
Library: Virginia Museum of Fine Arts, 1990-1992
Library: High Museum of Art, 1991-1993
Unfulfilled loans, 1992 (3 folders), 1987-1992
Summaries of Loan Activity, 1992, 1992
Loan status reports, 1992, 1991-1992
Scope and Contents Note
Contains lists of outgoing loans for the period of 1990 to 1992. Also includes information regarding the status of long-term loans as of 1991.
OLR-1993.1. Virginia Historical Society, 1992-1993
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
OLR-1993.3. The Baltimore Museum of Art (2 folders), 1991-1994
OLR-1993.4. Williams College Museum of Art, 1992-1993
Scope and Contents Note
Includes exhibition brochure and checklist.
OLR-1993.5. The Colonial Williamsburg Foundation, 1993-1995
OLR-1993.6. Fraunces Tavern Museum, 1992-1993
OLR-1993.7. The Hudson River Museum (2 folders), 1992-1993
Scope and Contents Note
Includes exhibition brochure.
OLR-1993.8. The Metropolitan Museum of Art, 1993-1995
Scope and Contents Note
Includes exhibition catalogue.
Library: The Minneapolis Institute of Arts, 1992-1994
Library: Williams College, Archives and Special Collections, 1992-1993
Library: Bobst Library, New York University, 1993
Unfulfilled loans, 1993 (2 of 8 folders), 1991-1994
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
Unfulfilled loans, 1993 (6 of 8 folders), 1991-1994
Unknown resolutions, 1993, 1993-1994
OLR-1994.1. Deputy Mayor's Office, City of New York, 1994-1996
Scope and Contents Note
Includes photographic and polaroid photographic prints of the requested item(s).
OLR-1994.1. Pictures for Possible Loan, circa 1994
Scope and Contents Note
Includes photographic and polaroid photographic prints that appear to be related to the OL-R1994.1 loan.
OLR-1994.2. The Metropolitan Museum of Art, 1993
OLR-1994.3. National Portrait Gallery, Smithsonian, 1994-1995
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1994.4. National Academy of Design, 1994
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1994.5. Virginia Historical Society, 1994
OLR-1994.6. Memorial Art Gallery, University of Rochester (2 folders), 1993-1995
Scope and Contents Note
Includes photographic prints of the requested item(s).
OLR-1994.7. Art in Embassies Program, U.S. Department of State (Budapest, Hungary), 1994-1997
OLR-1994.8. The Carnegie Museum of Art, 1994
OLR-1994.9. The Hudson River Museum, 1994-1995
Scope and Contents Note
Includes a photographic print of the requested item(s).
OLR-1994.10. The Jordan-Volpe Gallery, Inc., 1994
OLR-1994.11. The Metropolitan Museum of Art, 1993-1994
OLR-1994.12. Monnaie de Paris, Bibliotheque Nationale, 1993-1995
Long-term loan: Mayor's Office, City of New York, 1994-1995
Scope and Contents Note
Concerns loan of Steamboat 'Thomas E. Hulse' and Steamboat 'Cayuga' by James Bard for display in Mayor's Office. Includes photographic and polaroid photographic prints of the requested item(s).
Long-term loan: Executive Mansion, State of New York, 1993-1995
Long-term loan: National Trust for Historic Preservation, Chesterwood, 1990-1994
Scope and Contents Note
Concerns loan of three plaster sculptures by Daniel Chester French: Head of Abraham Lincoln (1954.79), Bust of Edgar Allan Poe (1953.7), and Statue of Ralph Waldo Emerson (1953.14).
Long-term loan: Owens-Thomas House, Telfair Academy of Arts and Sciences, 1991-1994
Scope and Contents Note
Includes photographic prints of the requested item(s).
Long-term loan: General, 1990-1994
Museum: National Museum of American Art, Smithsonian, 1986-1992
Museum: The Brooklyn Museum, 1994
Museum: The Trust for Museum Exhibitions, 1993-1994
Museum: Hudson River Maritime Museum, 1994
Museum: SUNY Binghamton/University of Pennsylvania, 1994
Library: Audubon House & Tropical Gardens, 1994
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
Library: Wave Hill, 1994
Library: Arts for Transit Division, the Metropolitan Transportation Authority, New York, 1994-1996
Library: The Museum of Modern Art, 1994-1995
Library: Bobst Library, New York University, 1994
Library: The New York Public Library, 1994-1995
Library: The New York Public Library, 1994
Unfulfilled loans, 1994, 1991-1994
Loan status summary, 1994, 1994
Scope and Contents Note
Includes a summary of loans and exhibitions for the period of July 1, 1993 to June 30, 1994.
OLR-1995.1. The Rockwell Museum, 1994-1995
OLR-1995.2. Katonah Museum of Art, 1993-1995
OLR-1995.3. High Museum of Art, 1994-1996
OLR-1995.4. The Hudson River Museum, 1995-1996
OLR-1995.5. The Library of Congress, 1994-1995
Museum: Sony Theatres, 1995-1996
Library: Office of Manhattan Borough President Ruth Messinger, 1995
Library: The Metropolitan Museum of Art, 1994-1996
Library: The Pierpont Morgan Library, 1995
Library: Brandywine River Museum, 1995-1996
Library: The Athenaeum of Philadelphia, 1994-1995
Library: The Holley-Williams House, 1995
Library: National Museum of American Art, Smithsonian, 1994-1995
Library: The New York Philharmonic Archives, 1994-1995
Library: Falvey Library, Villanova University, 1994-1995
Pending loans, 1995, 1994-1995
Unfulfilled loans, 1995 (3 folders), 1993-1996
Unknown resolution, 1995, 1994
OLR-1996.1. South Street Seaport Museum, 1996-1999
OLR-1996.4. Dumbarton House, 1996
Scope and Contents Note
Includes exhibition checklist.
OLR-1996.5. Eaton Fine Art, Inc., 1996-1997
OLR-1996.6. The Fine Arts Museums of San Francisco, 1995-1996
OLR-1996.7. The Fine Arts Museums of San Francisco, 1996
OLR-1996.8. Deutsches Historisches Museum, 1995-1996
OLR-1996.9. U.S. Department of Housing and Urban Development, 1996-1997
OLR-1996.10. Macculloch Hall Historical Museum and Gardens, 1992-1997
OLR-1996.11. Middlebury College Museum of Art, 1995-1996
OLR-1996.12. Mount Holyoke College Art Museum, 1995-1996
OLR-1996.13. The Metropolitan Museum of Art, 1995-1996
OLR-1996.14. The Metropolitan Museum of Art, 1990-1996
OLR-1996.15. North Carolina Museum of Art, 1995-1997
Scope and Contents Note
Includes an exhibition press kit with color slides.
OLR-1996.16. Virginia Historical Society, 1995-1996
OLR-1996.17. National Building Museum, 1996
OLR-1996.18. Clermont State Historic Site, 1995-1997
OL-R1996.19. Knoedler & Company, 1996-1997
Scope and Contents Note
Includes exhibition catalogue.
Museum: The Trust for Museum Exhibitions, 1993-1997
Scope and Contents Note
Additionally includes documents related to a withdrawn loan request by the Trust for Museum Exhibitions.
Library: The J. Paul Getty Museum, 1995-1996
Scope and Contents Note
Includes exhibition brochure.
Library: Colorado Springs Fine Arts Center, 1996
Library: National Portrait Gallery, Smithsonian, 1995-2000
Scope and Contents Note
Includes a long-term loan of Edgar Allen Poe by Samuel Osgood.
Library: Cooper-Hewitt National Design Museum, Smithsonian/PaineWebber Art Gallery (2 folders), 1995-1996
Scope and Contents Note
Includes slides documenting conservation work performed by the requesting institution relating to the requested item(s).
Library: National Museum of American Art, Smithsonian, 1994-1995
Library: Museum of the City of New York, 1996
Library: Mead Art Museum, Amherst College, 1996
Library: High Museum of Art, 1996-1997
Unfulfilled loans, 1996 (2 folders), 1994-1997
Scope and Contents Note
Includes a photographic print of a requesting institution.
Unknown resolution, 1996, 1992-1996
OLR-1997.2. American Museum of Natural History, 1997
OLR-1997.3. Berry-Hill Galleries, Inc., 1996-1997
OLR-1997.4. Dahesh Museum, 1997-2000
OLR-1997.5. Fordham University Law School Library, 1997
OLR-1997.6. The Frick Art Museum, 1994-1998
OLR-1997.7. Fraunces Tavern Museum, 1996-1997
OLR-1997.8. Historical Society of Western Pennsylvania, 1997-1999
OLR-1997.9. The Jewish Museum, 1996-1997
OLR-1997.10. The Mariners' Museum, 1995-1998
OLR-1997.11. National Museum of American Jewish Military History, 1997-1998
Scope and Contents Note
Includes a polaroid photographic print of the requested item(s).
OLR-1997.12. National Portrait Gallery, Smithsonian, 1997-2000
Scope and Contents Note
Includes photographic prints of the requested item(s) and exhibition checklist.
OLR-1997.13. The Parrish Art Museum (2 folders), 1996-1997
OLR-1997.14. Tacoma Art Museum, 1997
Scope and Contents Note
Includes exhibition checklist.
OLR-1997.15. Wildlife Conservation Society, 1997
Museum: Pfizer Corporation, 1996-1997
Museum: The American Federation of the Arts, 1997
Museum: South Carolina State Museum, 1996-2000
Library: The Museums at Hartwick College, 1997-1998
Library: American Museum of Natural History, 1996-1997
Library: Rosenbach Museum and Library, 1997
Scope and Contents Note
Includes exhibition catalogue.
Library: National Archives, Northeast Region, 1997
Library: The New York Academy of Medicine, 1997-1998
Library: Miriam and Ira D. Wallach Art Gallery, Columbia University, 1996-1998
Library: Centre Georges Pompidou, 1996-1998
Library: Museum of Jewish Heritage, 1996-1998
Library: The Hayward Gallery (2 folders), 1997-1998
Scope and Contents Note
Includes exhibition education packet and brochure.
Library: Broadway Theatre Institute, 1997
Unfulfilled loans, 1997, 1997-1998
Scope and Contents Note
Includes a photographic print of a requesting institution.
Unknown resolution, 1997, 1997
Scope and Contents Note
Includes photographic prints of a requesting institution.
OLR-1998.1. The Navy Museum, Department of the Navy, 1996-1998
OL-1998.2. National Portrait Gallery, Smithsonian, 1997-2000
OLR-1998.2. The Equitable Gallery, 1997-1998
OL-1998.3. Canton Museum of Art/Timken Museum of Art, 1998-1999
OLR-1998.3. Fraunces Tavern, 1998-2001
OL-1998.4. Art in Embassies Program, U.S. Department of State (London, United Kingdom), 1997-2000
OL-1998.5. Abigail Adams Smith Museum, 1998-1999
OLR-1998.5. The Metropolitan Museum of Art, 1998
OLR-1998.6. Museum of American Folk Art, 1995-1998
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
OLR-1998.7. The Museums at Stony Brook, 1998-1999
OLR-1998.8. Crocker Art Museum, 1997-1998
OL-1998.125. Fraunces Tavern Museum, 1998-2000
Museum: Dallas Museum of Art, 1997-1999
Museum: Art in Embassies Program, U.S. Department of State (Rome, Italy), 1998-2000
Scope and Contents Note
Includes the catalogue for the Art in Embassies Collection of Villa Taverna.
Library: Canadian Centre for Architecture, 1997-1998
Library: Brandywine River Museum, 1998-1999
Scope and Contents Note
Includes the exhibition brochure.
Library: Guild Hall of East Hampton, 1998-2000
Library: Hunter Galleries, Hunter College, 1997-1998
Library: The Museum of Contemporary Art, 1997-2000
Library: Nassau County Museum of Art, 1998-1999
Library: Museum of the City of New York, 1998
Library: Fales Library, New York University, 1998
Library: The New York Public Library (2 folders), 1997-1998
Library: Douglas F. Cooley Memorial Art Gallery, Reed College, 1997-1998
Library: The Oakland Museum, 1997-1999
Library: Canadian Centre for Architecture, 1996-1998
Library: Grolier Club, 1997-1998
Library: Cooper-Hewitt National Design Museum, Smithsonian, 1997-1998
Unfulfilled loans, 1998, 1998
Unknown resolution, 1998, 1998
Miscellaneous loan documents, 1994-1998, 1994-1998
Scope and Contents Note
Contains various assorted documents, including a list of long-term loans as of 1994, a 1996 Receipt for Outgoing Material from the Connecticut Historical Society documenting the arrival of a box created by The Duofold Health Underwear Co. of Mohawk, New York and a 1998 incoming loan of Bust of Paul Robeson by Jacob Epstein.
OUT-1999.1. Art in Embassies Program, U.S. Department of State (Helsinki, Finland), 1999-2000
OLR-1999.1. Museum for Kunst und Gewerbe Hamburg, 1998-1999
OL-1999.2. Art in Embassies Program, U.S. Department of State (Netherlands), 1999-2000
OLR-1999.2. The Lincoln Museum, 1998-1999
OLR-1999.4. Osterreichische Galerie, 1998-1999
OL-1999.5. The Brooklyn Museum, 1996-2000
Scope and Contents Note
Includes exhibition brochure.
OL-1999.7. The Hudson River Museum of Westchester, 1999
OL-1999.8. Folger Shakespeare Library, 1999-2000
OL-1999.9. Brandywine River Museum, 1999
OL-1999.10. Fraunces Tavern Museum, 1999
OL-1999.11. Tate Britain (1 of 2), 1997-2002
OL-1999.11. Tate Britain (2 of 2), 1997-2002
OL-1999.12. The Museums at Stony Brook, 1999
Scope and Contents Note
Includes polaroid photographic prints of a sculpture labeled 1936.660.
OL-1999.13. Yale University Art Gallery, 1999-2001
Scope and Contents Note
Includes polaroid photographic prints relating to packing of the requested item(s).
OL-1999.15. Virginia Historical Society, 1999-2000
OL-1999.19. National Gallery of Art, Smithsonian, 1999-2000
Scope and Contents Note
Includes photographic slides of requested item(s).
OL-1999.20. National Museum of American Art, Smithsonian, 1997-1999
OL-1999.21. National Portrait Gallery, Smithsonian, 1997-1999
OL-1999.22. The Connecticut Historical Society, 1998-2006
Scope and Contents Note
Concerns a long-term loan of L.1952.2 Armchair, 1680-1720, Maple, ash from 1998 to 2006.
OL-1999.23. Stanford University Museum of Art, 1997-1999
OL-1999.24. The Museum of Modern Art, 1999
Scope and Contents Note
Includes exhibition brochure.
OL-1999.27. Arts and Communications (Canada Trust), 1998
OL-1999.28. The Trust for Museum Exhibitions, 1999-2000
Scope and Contents Note
Includes exhibition checklist.
OL-1999.29. Buffalo Bill Historical Center (2 folders), 1999-2001
OL-1999.30. Nassau County Museum of Art, 1999-2000
Scope and Contents Note
Includes a polaroid photographic print of the requested item(s).
OL-1999.31. The Baltimore Museum of Art, 1998-2000
OL-1999.39. The Barnum Museum, 1999-2000
Scope and Contents Note
Includes exhibition brochure.
OL-1999.40. Art in Embassies Program, U.S. Department of State (London, UK), 1999-2000
OL-1999.41. The Metropolitan Museum of Art (3 of 4 folders), 1999-2001, inclusive
Scope and Contents
Includes a polaroid photographic print documenting damage to the requested item(s).
OL-1999.41. The Metropolitan Museum of Art (1 of 4 folders), 1999-2001
OL-1999.42. Staten Island Institute of Arts and Sciences, 1999-2000
Scope and Contents Note
Includes a polaroid photographic print documenting damage to the requested item(s).
OL-1999.43. Gibbes Museum of Art, 1999-2000
OL-1999.44. Ellis Island Immigration Museum, 1999
OL-1999.45. Yale University Art Gallery, 1999-2002
OL-1999.46. National Academy of Design (2 folders), 1999-2001
Scope and Contents Note
Includes polaroid photographic prints of the requested item(s).
Museum: The Union League Club, 1998-1999
Library: Society for the Preservation of Long Island Antiquities, 1996-1999
Library: The Museums at Stony Brook, 1999
Library: Whitney Museum of American Art, 1998-1999
Library: Powerhouse Museum, 1997-1998
Library: Museum of the City of New York, 1998
Library: The Museums at Stony Brook, 1997-1999
Library: Miriam and Ira D. Wallach Art Gallery, Columbia University, 1999-2000
Scope and Contents Note
Includes exhibition brochure.
Library: Schomberg Center for Research in Black Culture, 1999-2000
Library: Putnam County Historical Society, 1999-2000
Library: Museum Presentation Associates/Cincinnati Art Museum, 1999-2000
Scope and Contents Note
See also folder Library: Museum Presentation Associates/The Long Island Museum (2001).
Unfulfilled loans, 1999 (3 folders), 1999-2000
Scope and Contents Note
Includes an exhibition brochure. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-1999.14, OL-1999.32, OL-1999.33, OL-1999.34, OL-1999.37, OL-1999.38, OL-1999.47, OL-1999.48.
Unknown resolution, 1999 (1 of 2), 1997-1999
Unknown resolution, 1999 (2 of 2), 1997-1999
Outgoing loan list, 1999, 2002
OL-2000.1. Museo Thyssen-Bornemisza (3 folders), 2000-2001
Scope and Contents Note
Includes polaroid photographic prints of conditions relating to the requested item(s). Includes the bound press reviews (in Spanish) for the exhibition Exploring Eden: 19th Century American Landscape.
OLR-2000.1. Berry-Hill Galleries, Inc. (2 folders), 1998-2000
OL-2000.2. Hudson River Museum, 2000
OLR-2000.2. The Century Association, 2000
OL-2000.4. Huntington Museum of Art, 2000-2001
OL-2000.5. The Metropolitan Museum of Art, 2000-2002
Scope and Contents Note
Includes photographic prints of the requested item(s) and polaroid photographic prints documenting damage to the requested item(s).
OL-2000.6. National Trust for Historic Preservation, Chesterwood, 1986-2000
OL-2000.7. Virginia Historical Society, 2000-2001
OL-2000.11. The Montclair Art Museum, 2000-2002
OL-2000.12. The Metropolitan Museum of Art, 2000-2002
OL-2000.13. Frederick R. Weisman Art Museum, University of Minnesota, 2000-2003
OL-2000.15. The National Museum of Western Art, 2000-2001
Scope and Contents Note
Includes exhibition labels.
OL-2000.21. Mattatuck Museum, 2000-2002
OL-2000.23. The Long Island Museum, 2000-2001
OL-2000.25. Katonah Museum of Art, 2000-2002
Museum: Cooper-Hewitt National Design Museum, Smithsonian, 2000-2001
Library: Berry-Hill Galleries, Inc., 2000-5001
Library: Yale University Art Gallery, 1999-2000
Library: The Detroit Institute of the Arts, 2000-2001
Library: The Dixon Gallery and Gardens, 2000-2001
Library: Fraunces Tavern Museum, 2000-2001
Unfulfilled loans, 2000 (4 folders), 1999-2001
Scope and Contents Note
Includes a photographic print of a requesting institution. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2000.8, OL-2000.9, OL-2000.14, OL-2000.7, OL-2000.28.
Unknown resolution, 2000, 2000
Outgoing loan list, 2000, 2002
Outgoing loan updates, 2000, 2000
OL-2001.3. The Parrish Art Museum, 2001
OL-2001.6. Albany Institute of History and Art, 2001-2002
OL-2001.10. Center for Folklife and Cultural Heritage, Smithsonian, 2001
OL-2001.12. Brooklyn Center for the Urban Environment, Prospect Park Tennis House, 2001
OL-2001.16. Dumbarton House, 2001
Scope and Contents Note
Includes exhibition brochure.
OL-2001.18. The Gallery at the American Bible Society, 2001-2002
Scope and Contents Note
Includes exhibition brochure.
OL-2001.19. Art in Embassies Program, U.S. Department of State (London, United Kingdom), 1997-2001
Scope and Contents Note
Includes a photographic print of the requested item(s) installed at the ambassador's official residence.
OL-2001.20. Columbia University, 2001-2002
Scope and Contents Note
Concerns a long-term loan of the Gulian Verplanck diploma issued by King's College beginning in 1960. Included are photocopied correspondence and board minutes from 1960 relating to the loan.
OL-2001.21. Berry-Hill Galleries, Inc., 2001-2003
OL-2001.24. Smithsonian American Art Museum, 2001-2003
OL-2001.26. Mobile Museum of Art, 2000-2005
OL-2001.28. Art in Embassies Program, U.S. Department of State (Berlin, Germany), 2001-2005
Scope and Contents Note
Includes exhibition brochure.
OL-2001.31. National Gallery of Art, Smithsonian, 2001-2003
Library: Museum Presentation Associates/The Long Island Museum, 2001
Scope and Contents Note
See also folder Library: Museum Presentation Associates/Cincinnati Art Museum (1999-2000).
Library: New Jersey State Museum, 2001-2002
Unfulfilled loans, 2001 (2 folders), 2001-2002
Scope and Contents Note
Includes a photographic print of a requesting institution. Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2001.2, OL-2001.5, OL-2001.15, OL-2001.29.
Unknown resolution, 2001, 2001
Outgoing loan list, 2001, 2002
OL-2002.17. Museum of Jewish Heritage, 2002-2003
OL-2002.18. U.S. House of Representatives, 2002
Scope and Contents Note
Concerns an exhibition at a commemorative joint session of Congress at Federal Hall in New York City.
OL-2002.21. Eli Wilner and Company, 2002
OL-2002.25. American Broadcasting Corporation, 2002
Museum: Listening to the City, 2002
Unfulfilled loans, 2002 (1 of 2), 2001-2002
Scope and Contents Note
Numbers recorded for the pending, but eventually unfulfilled loans include: OL-2002.1, OL-2002.3, OL-2002.4, OL-2002.6, OL-2002.9, OL-2002.10, OL-2002.12.
Unfulfilled loans, 2002 (2 of 2), 2001-2002
Outgoing loan list, 2002, 2002
Subseries IV.C. Albina De Meio and Related Files, 1979-1994, 1999
Extent
Scope and Contents Note
The subseries includes files related to collection management concerns of the late 1980s through the early 1990s. Most of the files appear to be those of Albina De Meio, who was Administrator for Exhibitions & Registration from 1989-1994. The series also holds files from a few years preceding De Meio, and these are possibly from the files of Elizabeth (Betty) Romanella, the Chief Registrar and Registrar of Exhibitions at the time. The files include material on object inventories and storage, arrangements for off-site warehousing, custody receipts, general files on the exposure of collections when facilities were used for exhibitions and special events, including the use of part of the building by the Jewish Museum from 1991-1993.
Arrangement Note
The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the many individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.
Processing Information Note
The subseries was arranged and described by processing archivist Larry Weimer in September 2016. Some additional material was transferred to the archives in 2017-19 and added to the finding aid in 2021 by Weimer. The documents were physically processed to only a minimal extent and so remain in their original folders.
Storage & Warehousing (24 folders), 1979, 1987-1988
Scope and Contents Note
Includes the "Proposal for improving and enlarging art storage facilities at N-YHS" by Kevin Roche John Dinkeloo & Associates (1979). Includes inventory notes and locations (1987-88).
Storage & Warehousing (13 folders), 1987-1990
Scope and Contents Note
Includes moving, scheduling, and removal notices.
Storage & Warehousing (15 folders), 1990-1992
Scope and Contents Note
Primarily includes records related to the packing and transport of decorative arts and paintings to the Crozier warehouse.
Storage & Warehousing (10 folders), 1992-1994
Storage & Warehousing (11 folders), 1989-1995, inclusive
Scope and Contents
Primarily includes records related to the packing and transport of decorative arts and paintings to the Crozier warehouse, including a photocopy of the signed 1990 agreement, with some related mid-1990s documents.
Storage & Warehousing, circa 1990, inclusive
Scope and Contents
Includes files related to the move to Crozier. Includes contract and floor plan blueprints.
Labels (2 folders), Undated
Scope and Contents Note
Includes various labels from the "vault" and the "gun closet."
Custody Receipts (24 folders), 1987-1992
Scope and Contents Note
Includes files on objects left with N-YHS for consideration of accepting it for the collection. Most indicate the object was declined, but some were accessioned.
Collections Use & Access (16 folders), 1989-1994
Scope and Contents Note
Includes files related to exhibitions, special events, and researcher access. No specific exhibition is represented here in any depth.
Collection Management Guidelines, circa 1993, 1999
Scope and Contents Note
Includes a binder (now disbound) of policy and procedure documents. The binder dated from the early 1990s, but inside the front cover was a 1999 procedure for numbering objects.
Jewish Museum (4 folders), 1989-1991
Administration (9 folders), 1989-1994
Scope and Contents Note
Includes arrangements of office equipment, including computers, and various schematic floor plans.
Subseries IV.D. Luce Center Logistics, 1993, 1998-2001
Extent
Scope and Contents Note
The subseries appears to be a mix of files from various individuals involved with the logistics of establishing the Henry Luce III Center for the Study of American Culture, which opened in 2000, including project manager Leslie Davol, Nancy Rosoff, researcher Jennifer Jensen, and perhaps others. The subject matter includes environmental considerations for the Luce Center, such as HVAC and lighting, arrangements for packing and transport of objects from the Crozier warehouse to the Center, and preliminary object descriptions and location mapping.
Arrangement Note
The subseries is arranged by general subject categories. The categories were defined by the processing archivist in order to simplify and summarize the presentation of the individual folders in the subseries. The archivist developed the categories based on observation of the relationship of groups of folders within the original storage boxes. Although the archivist did make some adjustments to their arrangement, in large part the folders found together remain that way.
Processing Information Note
The subseries was arranged and described by processing archivist Larry Weimer in September 2016. The documents were physically processed to only a minimal extent and so remain in their original folders.
Additional folders were transferred to the archives in 2017 and added to the finding aid in April 2021.
Warehousing (4 folders), 1999-2000
Scope and Contents Note
Includes documents related to arrangements for the transfer of objects from the off-site Crozier warehouse to the Luce center and elsewhere. Includes N-YHS's "Guidelines for Handling Collections" (2000).
Warehousing (4 folders), 1999, inclusive
Scope and Contents
Includes documents related to arrangements for the transfer of objects from the off-site Crozier warehouse to the Luce center and elsewhere.
Luce Center Construction (6 folders), 1993, 1998-2000
Scope and Contents Note
Includes documents concerning planning for lighting, HVAC, wall paint, and other environmental matters. Includes a copy of the 1993 building feasibility study, with notes, by the architects Beyer Blinder Belle and others.
Object Location Mapping & Text (16 folders), 1999-2000
Scope and Contents Note
Includes preliminary drafts of descriptive texts for some objects and lists and diagrams indicating proposed locations for objects in the Luce Center.
Object Location Mapping (4 folders), 2000?
Scope and Contents Note
Includes the disbound contents of a binder concerning the location mapping for objects in the Luce Center.
Object Location Mapping, 2000-2002, inclusive
Subseries IV.E. Conservation Surveys and Other Files, 1977-2007, inclusive
Extent
Scope and Contents
The subseries includes records that have a specific focus on conservation of the collections and particular objects, especially surveys and other standalone files transferred to the archives by the museum's conservators. (Conservation-related files that were found in the context of curatorial, exhibition, or other file sets are found there.)
Arrangement
The subseries is arranged roughly by chronology and subject.
Processing Information
The subseries was added to the organization of the finding aid in April 2021 by archivist Larry Weimer to accommodate certain recent transfers of records to the archives. During the 2016 archives processing project, conservation-related files were generally found with curatorial and other records and so can be found there as well as in this subseries.
Paintings Conservation. Images and Exhibition (2 folders), 1977-1978, inclusive
Scope and Contents
Includes slides of paintings by Thomas Cole, William Beekman, and Thomas Sully, and related conservation details. Includes snapshots of gallery installation.
Various Conservation Files (Richard Gallerani Files?) (9 folders), 1988-1995, inclusive
Scope and Contents
Topics include: silver conservation survey (1990); list of loans to Gracie Mansion (1990); buildings renovation notes from a conservation perspective (1992-94); sculpture survey (1990); paintings conservation for the Thomas Hiram Hotchkiss exhibition (1989-1993); Mickey Mouse advertisement from the Bella Landauer collection (1994); some paintings conservation cards (circa 1988); photos of saddle bags, before and after treatment (1995); and color slides of various sculptures.
Outgoing Loan Files (Richard Gallerani Files?) (30 folders), 1991-1995, inclusive
Furniture Survey (6 folders), 1990s?, inclusive
Treated Miniatures, 1991, inclusive
Scope and Contents
Includes binder of lists by accession number of treated miniatures, with photographic contact sheets and negatives of the objects, and removed labels with identifying notations, etc.
Collections Survey, circa 1991, inclusive
Scope and Contents
Small binder of reports on: new study/storage facilities for paintings, sculpture and decorative arts; silver; furniture; sculpture; and architectural collections.
Textile Survey (17 folders), 1995-1997, inclusive
Scope and Contents
Survey performed by The Textile Conservation Workshop, funded by the Institute of Museum Services. Object level reports and photographs. Includes printed textiles, scarves, kerchiefs, beadwork, samplers, needlework, rugs, tablecloths, wall hangings, clothing, afghan, bed coverings, coverlets, flags, banners, Masonic, etc.
Conservation/cataloging worksheets, 1998-1999, inclusive
Scope and Contents
Includes Collections Cataloging Worksheets and Multi-MIMSY summary reports for various artworks (furniture, toys, ceramics, textiles, personal accessories, etc.) Includes color photographs (Polaroids)of objects stapled to worksheets.
Painting glazing project (1 folder), 2007, inclusive
Subseries IV.F. Incoming Loan and Other Exhibition-Related Files, 1980-2007, inclusive
Extent
Scope and Contents
The subseries includes exhibition records that were transferred to the archives, generally from the Registrar/Collections Management unit, rather than the Curatorial are other museum units. These generally concern incoming loans, object movement and safekeeping, and other matters within the broad purview of Collections Management.
Arrangement
The subseries was created in 2021 to accomodate transfers received after the 2016 archives processing project. The files largely remain as received from the Museum and are described broadly.
That Belmont Look, 1980, inclusive
Tiffany Silver, 1980, inclusive
A Remnant in the Wilderness: New York Dutch Scripture Paintings, 1980, inclusive
Small Folk, 1980-1981, inclusive
Oom Pah Pah: The Great American Band, 1982, inclusive
Oom Pah Pah: The Great American Band, 1982, inclusive
The Stature of Liberty: America's Symbol of Freedom in Artists' Views, 1985-1986, inclusive
Baroness Hyde de Neuville: Sketches of America, 1984, inclusive
Lost in the Shuffle, 1984-1985, inclusive
Pageant of Heraldry in Britain & America, 1984, inclusive
New York & the China Trade, 1984, inclusive
Centuries of Childhood, 1985, inclusive
Karol Kozlowski, 1985, inclusive
Niagara, 1986, inclusive
James Henry Cafferty, 1986, inclusive
Various exhibitions, 1996-2007, inclusive
Scope and Contents
The box holds incoming loan files of many exhibitions: Murders that Changed New York; Heny James; Treasures from Mt. Vernon; George B. Post; William Sydney Mount; Unconventional Currier & Ives; To Hell with Reform; Celebrated Hatter; New York City Ballet (largest set in box); $24 Deal; Uncle Sam; Flophouse; Building on the Flatiron; The Rosenbergs; Seat of Empire; Manhattan Unfurled; Angry Dove; Kid City; Victoria Woodhull; Eleanor Roosevelt.
Subseries IV.G. General Collections Management Files, 1980s-2008, inclusive
Extent
Various files, 1980s-1990s, inclusive
Scope and Contents
Includes various files transferred to the archives in 2019, described by the museum as: "Records include New York Times articles about New-York Historical Society financial crisis in the 1990's, emergency planning handbooks, insurance documents for disaster planning, correspondence about art insurance coverage, letters outlining N-YHS temporary holding letters, capital campaign project documents, correspondence about research of collections, speakers lists from Gilder Lehrman Collection, and acquisition worksheets." additional Museum records transferred at the time are also in the box including: registrar reports (circa 1986) and a few exhibition files (especially watercolors (1984).
Collection Management Guidelines and Procedures Manual, circa 1990, inclusive
Various files, 1990s-2002, inclusive
Scope and Contents
This box was transferred by the museum to the archives in 2020. It includes a mix of files that appear to have come from the files of various collections management staff including Jack Rutland, Margaret Tamulonis, Albina deMeio, Kimberly Terbush, Janice Dockery, and others. The files relate to loans, the Treasures reinstallation, acquisitions (including original 1998 gift agreement for the Emma Thursby portrait by Healy), photographs of objects destroyed according to procedure (1999), affidavits concerning subway photographs ownership (1995), and various other matters.
Grants for Conservation and Digitization, 1987-2004, inclusive
Scope and Contents
Includes various files transferred to the archives from the museum in 2019, which described the files as: "Records include correspondence and reports for museum grants between the years 1987-2004. The majority of the grants are for conservation programs for paintings and watercolors for N-YHS collections, but some grants involve digitization projects and updates to collections management policies. Types of records included are grant reports, emails and correspondence, CV's of relevant personnel. Also included are invoices of individual conservators.'
Collections Management Policies and Projects, circa 1987-2008, inclusive
Scope and Contents
Includes records transferred to the archives by the museum in 2019. The museum described the content as: "Records include acquisition proposals, deaccession reports, and reviews of potential acquisitions. Includes collections management policies for special events, art handling, and the Decorative Arts Department; documents on conservation projects such as textile rolling and storage are present as well."