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Series I. Ephemera Files, 1839-2019, inclusive

Extent

13.1 Linear feet in 20 document boxes, five card boxes, and one oversize folder.

Scope and Contents Note

This series contains chronological files of N-YHS print material created and distributed between 1839 and 2019.

Multiple copies of small-format event announcements and tickets, dating between 1871 and 1982, are stored separately in card boxes. These contain 19th- to early 20th-century monthly and annual meeting notices sent to members, often highlighting a special guest lecturer and presentation topic. Circa the 1920s, announcements and invitations for exhibition previews and concerts also start to appear. Around the mid-1940s, N-YHS incorporated film screenings into its event programming (often projecting titles from its own collection), and began hosting an increasing number of exhibition previews, private receptions, and board of trustees events. Two annual events represented throughout the files from this period forward are the Strawberry Festival, held in late spring, and St. Nicholas Day Festival, a 19th-century tradition revived in 1939 as a holiday season celebration .

Researchers interested in specific periods should also consult the folder files, where further invitations and tickets may appear, in addition to calendars, gallery floor plans, exhibition programs and checklists, and other informational, educational, and promotional items for N-YHS special events, exhibitions, public programming, development, membership, publications, and library/museum collections and services. Calendars and handouts for conferences and symposia hosted by and at N-YHS are also present. Ephemera produced for fundraising and donor events proliferates from the 1990s onward, including materials for the History Makers Gala (annual benefit held since the mid-1980s), movie premieres (The Age of Innocence, The Wings of the Dove), and other society events held onsite (e.g., fashion show by the design house Halston). A small amount of 19th and early 20th century fundraising/subscription circulars and other documents for building construction, general support, Publication Fund, and acquisition of artworks is also in the series.

A diverse group of outside organizations are represented in the series, many of which held meetings and other events onsite at N-YHS, or collaborated on exhibitions or other programming. These include the Daughters of the Revolution, Columbia University, Allied Artists of America, Holland Society, Maiden Lane Historical Society, School Art League Steamship Historical Society of America, and the Long Island Preservation of Antiquities.

The end of the series features general information brochures and/or undated materials for the institution, its library and museum, and the fundraising and membership departments. Other files contain blank postcards, stationery, and bookplates.

Arrangement Note

The bulk of the Series I files are arranged chronologically.

Commencing with the 1990 files, a prior staff member maintained chronological order, but individually foldered all materials by event or exhibition. Folders containing general, miscellaneous, and year-spanning materials introduce each year's run.

General information and undated materials for specific N-YHS departments, and discrete groups of single format materials, are listed at the end of the series container list.

Ephemera. 1839-1859, 1839-1859, Undated

Offsite-Box: 1, Folder: 1 (Material Type: Mixed Materials)

Scope and Contents Note

Includes dinner ticket for N-YHS 40th Anniversary dinner on November 20, 1844 signed on back by Egbert Benson; unsigned tickets of introduction "To Be Delivered at the Door;" one "New-York Gallery ticket; and transferable Member's Tickets. (Undated materials estimated to be from mid 19th century).

Ephemera. 1860-1869, 1860-1869

Offsite-Box: 1, Folder: 2 (Material Type: Mixed Materials)

Scope and Contents Note

Includes annual report of the Committee on Fine Arts (1861-1862); circular for the John Jay Audubon subscription fund (April 1863); circular for the Bryan and Jarves pictures (March 1964); the Rules of the Executive Committee (1864); select tickets have names written on them, others have acquisition notes on back.

Ticket for Strawberry Festival (June 7, 1864) accompanied by 1976 letter from donor Edward Naumburg indicating this is the first recorded evidence of the N-YHS event, despite beliefs it began as early as 1855.

Ephemera. 1870-1879, 1870-1879

Offsite-Box: 1, Folder: 3 (Material Type: Mixed Materials)

Ephemera. 1871-1935. Announcements and Tickets, 1871-1935

Offsite-Box: 16, cards: - (Material Type: Mixed Materials)

Ephemera. 1880-1883, 1880-1883

Offsite-Box: 1, Folder: 4 (Material Type: Mixed Materials)

Ephemera. 1884-1887, 1884-1887

Offsite-Box: 1, Folder: 5 (Material Type: Mixed Materials)

Ephemera. 1888-1899, 1888-1899

Offsite-Box: 1, Folder: 6 (Material Type: Mixed Materials)

Ephemera. 1900-1904, 1900-1904

Offsite-Box: 1, Folder: 7 (Material Type: Mixed Materials)

Scope and Contents Note

Includes letterpress printing of J.L. Beekman poem "A Goddess Distressed," dated December 13 & 14, 1901, relating to the need for building funds.

Ephemera. 1904. N-YHS Centennial, 1904

Offsite-Box: 1, Folder: 8 (Material Type: Mixed Materials)

Scope and Contents Note

Includes program featuring menu, reprinting of original meeting minutes, and illustrations of former N-YHS locations; seating plan for the banquet held at Delmonico's restaurant.

Ephemera. 1905-1910, 1905-1910

Offsite-Box: 1, Folder: 9 (Material Type: Mixed Materials)

Scope and Contents Note

Includes first circular announcing and recruiting donors to the Founders Fund; September 1, 1908 notice of relocation of collections to new location on Central Park West and closure of both buildings until further notice; August 23, 1909 announcement and description of stand for members and their families to view the parades of the Hudson-Fulton Celebration.

Ephemera. 1911-1919, 1911-1919

Offsite-Box: 1, Folder: 10 (Material Type: Mixed Materials)

Scope and Contents Note

Includes December 5. 1919 circular issued by Executive Committee combatting recent accusations of neglect made against N-YHS management.

Ephemera. 1920-1922, 1920-1922

Offsite-Box: 1, Folder: 11 (Material Type: Mixed Materials)

Ephemera. 1923-1924, 1923-1924

Offsite-Box: 1, Folder: 12 (Material Type: Mixed Materials)

Ephemera. 1925-1929, 1925-1929

Offsite-Box: 1, Folder: 13 (Material Type: Mixed Materials)

Ephemera. 1930-1932, 1930-1932

Offsite-Box: 1, Folder: 14 (Material Type: Mixed Materials)

Ephemera. 1933-1935, 1933-1935

Offsite-Box: 2, Folder: 1 (Material Type: Mixed Materials)

Scope and Contents Note

Includes tickets for January 2, 1934 address by Bella C. Landauer, "An Informal Talk on My Collection of Lottery Items, Trade Cards, Transportation Literature, etc."

Ephemera. 1936-1938, 1936-1938

Offsite-Box: 2, Folder: 2 (Material Type: Mixed Materials)

Scope and Contents Note

Includes images of new wing construction; May 5, 1936 program for Jenny Lind songs performed by soprano Crystal Waters (autographed by Waters).

Ephemera. 1939-1945. Announcements and Tickets, 1939-1945

Offsite-Box: 17, cards: - (Material Type: Mixed Materials)

Scope and Contents Note

Includes ephemera indicating an N-YHS graphic design shift from traditional serif and blackletter-style to the sans serif Futura typeface in 1939.

Ephemera. 1939, 1939

Offsite-Box: 2, Folder: 3 (Material Type: Mixed Materials)

Scope and Contents Note

Includes tickets (one for Miss S.H. Haveland) and guidelines for historical cruise aboard the Steamer Chauncey M. Depew on September 14, 1939; pamphlet on "The Story of the New-York Historical Society," which includes descriptions of the new museum galleries.

Ephemera. 1940, 1940

Offsite-Box: 2, Folder: 4 (Material Type: Mixed Materials)

Ephemera. 1941, 1941

Offsite-Box: 2, Folder: 5 (Material Type: Mixed Materials)

Ephemera. 1942, 1942

Offsite-Box: 2, Folder: 6 (Material Type: Mixed Materials)

Scope and Contents Note

Includes a pamphlet describing the Thompson Homestead Memorial, a museum at East Hampton, Long Island, owned and operated by N-YHS in the 1940s.

Ephemera. 1943, 1943

Offsite-Box: 2, Folder: 7 (Material Type: Mixed Materials)

Scope and Contents Note

Includes handout on procedure for staff and visitors during an air raid, dated January 13, 1943.

Ephemera. 1944, 1944

Offsite-Box: 2, Folder: 8 (Material Type: Mixed Materials)

Ephemera. 1945, 1945

Offsite-Box: 2, Folder: 9 (Material Type: Mixed Materials)

Ephemera. 1946-1949, 1946-1949

Offsite-Box: 2, Folder: 10 (Material Type: Mixed Materials)

Scope and Contents Note

Includes type-written supplement to 1946 Strawberry Festival invitations: "In co-operation with Mr. Hoover's emergency food conservation program, each person will be limited to one portion."

Ephemera. 1946-1954. Announcements and Tickets, 1946-1955

Offsite-Box: 18, cards: - (Material Type: Mixed Materials)

Ephemera. 1950-1959 (2 folders), 1950-1959

Offsite-Box: 3, Folder: 1-2 (Material Type: Mixed Materials)

Scope and Contents Note

Includes postcards from the "New York Fashion in 1869" exhibition; pamphlets on the Carriage Collection and "Collection of Steamboat Pictures that the New-York Historical Society should possess..." and catalog for the DeWitt McClellan Lockman memorial exhibition.

Ephemera. 1952-1959. Event Calendars (2 folders), 1952-1959; 1969-1970

Box: OS-1, Folder: 3-4 (Material Type: Mixed Materials)

Scope and Contents Note

Includes large seasonal calendars of events, listing special exhibitions, motion picture and music series, education events, lectures and gallery talks, and basic visitor information.

Ephemera. 1955-1982. Announcements and Tickets, 1956-1982

Offsite-Box: 19, cards: - (Material Type: Mixed Materials)

Ephemera. 1960-1969 (2 folders), 1960-1969

Offsite-Box: 3, Folder: 3-4 (Material Type: Mixed Materials)

Scope and Contents Note

Includes letterpress printing of short-title list of rare books, broadsides, maps, and manuscripts on display in the 1969 exhibition "Treasures of Americana from the Library of the New-York Historical Society."

Ephemera. 1970-1972 (2 folders), 1970-1972

Offsite-Box: 3, Folder: 5-6 (Material Type: Mixed Materials)

Scope and Contents Note

Includes circulars on Bicentennial Planning Commission and "Audubon and His World" exhibition of original Birds of America watercolors; handout for the 1971 inaugural exhibition of the N-YHS Library Gallery, "Classics of Seventeenth-Century Americana."

Ephemera. 1973-1974, 1973-1974

Offsite-Box: 3, Folder: 7 (Material Type: Mixed Materials)

Ephemera. 1975, 1975

Offsite-Box: 3, Folder: 8 (Material Type: Mixed Materials)

Ephemera. 1976, 1976

Offsite-Box: 4, Folder: 1 (Material Type: Mixed Materials)

Ephemera. 1977 (2 folders), 1977

Offsite-Box: 4, Folder: 2-3 (Material Type: Mixed Materials)

Scope and Contents Note

Includes revised 1977 edition of pamphlet "The Story of the New-York Historical Society."

Ephemera. 1978-1979, 1978-1979

Offsite-Box: 4, Folder: 4 (Material Type: Mixed Materials)

Ephemera. 1980, 1980

Offsite-Box: 5, Folder: 1 (Material Type: Mixed Materials)

Ephemera. 1981, 1981

Offsite-Box: 5, Folder: 2 (Material Type: Mixed Materials)

Ephemera. 1982 (2 folders), 1982

Offsite-Box: 5, Folder: 3-4 (Material Type: Mixed Materials)

Ephemera. 1983 (3 folders), 1983

Offsite-Box: 5, Folder: 5-7 (Material Type: Mixed Materials)

Ephemera. 1984 (2 folders), 1984

Offsite-Box: 5, Folder: 8-9 (Material Type: Mixed Materials)

Scope and Contents Note

Includes pamphlet for N-YHS lixury cruise along the coast of Canada and southern Alaska on the Royal Viking Star.

Ephemera. 1985 (2 folders), 1985

Offsite-Box: 6, Folder: 1-2 (Material Type: Mixed Materials)

Scope and Contents Note

Includes three copies of the John J. Audubon first day of issue stamp in related cover.

Ephemera. 1986 (2 folders), 1986

Offsite-Box: 6, Folder: 3-4 (Material Type: Mixed Materials)

Ephemera. 1987 (3 folders), 1987

Offsite-Box: 6, Folder: 5-7 (Material Type: Mixed Materials)

Scope and Contents Note

Includes brochures for the debut season of six N-YHS walking tours, "New-York Walks."

Ephemera. 1988 (3 folders), 1988

Offsite-Box: 7, Folder: 1-3 (Material Type: Mixed Materials)

Ephemera. 1989 (3 folders), 1989

Offsite-Box: 7, Folder: 4-6 (Material Type: Mixed Materials)

Scope and Contents Note

Includes invitation to opening, and advertisement for woodblock printed in commemoration, of the Paper and Book Conservation Laboratory.

Ephemera. 1990 (14 folders), 1990

Offsite-Box: 8, Folder: 1-14 (Material Type: Mixed Materials)

Scope and Contents Note

Includes Christmas card hand-illustrated by Laird Ogden depicting and autographed by staff of the Print, Photographs, and Architectural Collections department (see also: 1991 General folder).

Ephemera. 1991 (20 folders), 1991

Offsite-Box: 8, Folder: 15-34 (Material Type: Mixed Materials)

Scope and Contents Note

Includes promotional postcards for new hours of operation featuring Irving Browning photographs accompanied by note: "Tom [Dunning] - This is all contraband -- all copies supposedly destroyed - but it was given out at Paine Webber opening!! Note caption on reverse and what you can read on front side. Wendy 9/24." Includes materials for The Jewish Museum during its time housed at N-YHS while its building was renovated.

Ephemera. 1992 (16 folders), 1992

Offsite-Box: 9, Folder: 1-16 (Material Type: Mixed Materials)

Scope and Contents Note

Includes extensive selection of brochures printed for "Markers of Change: Documents of American History" exhibition, on topics ranging from John Winthrop's 17th-century sermon "A Modell of Christian Charity," to Ulysses S. Grant's terms of surrender at Appomattox.

Ephemera. 1993 (3 folders), 1993

Offsite-Box: 9, Folder: 17-19 (Material Type: Mixed Materials)

Ephemera. 1994 (3 folders), 1994

Offsite-Box: 9, Folder: 20-22 (Material Type: Mixed Materials)

Ephemera. 1995 (5 folders), 1995

Offsite-Box: 9, Folder: 23-27 (Material Type: Mixed Materials)

Ephemera. 1995 May-December (5 folders), 1995

Offsite-Box: 10, Folder: 1-5 (Material Type: Mixed Materials)

Ephemera. Undated, [1995-2004]

Offsite-Box: 10, Folder: 6 (Material Type: Mixed Materials)

Scope and Contents Note

Includes walking tour maps and handout from Halston fashion show hosted at N-YHS.

Ephemera. 1996 (9 folders), 1996

Offsite-Box: 10, Folder: 7-15 (Material Type: Mixed Materials)

Ephemera. 1997 (11 folders), 1997

Offsite-Box: 10, Folder: 16-26 (Material Type: Mixed Materials)

Ephemera. 1998 (19 folders), 1998

Offsite-Box: 11, Folder: 1-19 (Material Type: Mixed Materials)

Ephemera. 1999 (11 folders), 1999

Offsite-Box: 11, Folder: 20-30 (Material Type: Mixed Materials)

Scope and Contents Note

Includes promotional postcards for the new N-YHS website at www.nyhistory.org.

Ephemera. 1999 May-December (13 folders), 1999

Offsite-Box: 12, Folder: 1-13 (Material Type: Mixed Materials)

Scope and Contents Note

Includes invitation to August 5 memorial celebration for John F. Kennedy, Jr. hosted at N-YHS by George Magazine and Hachette Filipacchi Magazines.

Ephemera. 2000 (10 folders), 2000

Offsite-Box: 12, Folder: 14-23 (Material Type: Mixed Materials)

Ephemera. 2001 (4 folders), 2001

Offsite-Box: 12, Folder: 24-27 (Material Type: Mixed Materials)

Scope and Contents Note

Includes letter from Mayor Rudolph Guiliani addressed to all attendees of the opening of the Henry Luce III Center for the Study of American Culture.

Ephemera. 2002 (5 folders), 2002

Offsite-Box: 12, Folder: 28-32 (Material Type: Mixed Materials)

Ephemera. 2003 (2 folders), 2003

Offsite-Box: 12, Folder: 33-34 (Material Type: Mixed Materials)

Ephemera. 2004 (7 folders), 2004

Offsite-Box: 13, Folder: 1-7 (Material Type: Mixed Materials)

Ephemera. 2005, 2005

Offsite-Box: 13, Folder: 8 (Material Type: Mixed Materials)

Scope and Contents Note

Includes issue of the "New York Amsterdam News" written and distributed in conjunction with the 2005-2006 "Slavery in New York" exhibition.

Ephemera. 2006, 2006

Offsite-Box: 13, Folder: 9 (Material Type: Mixed Materials)

Ephemera. 2007, 2007

Offsite-Box: 13, Folder: 10 (Material Type: Mixed Materials)

Ephemera. 2008, 2008

Offsite-Box: 13, Folder: 11 (Material Type: Mixed Materials)

Ephemera. 2009, 2009

Offsite-Box: 13, Folder: 12 (Material Type: Mixed Materials)

Ephemera. 2010, 2010

Offsite-Box: 13, Folder: 13 (Material Type: Mixed Materials)

Ephemera. 2011 (2 folders), 2011

Offsite-Box: 13, Folder: 14-15 (Material Type: Mixed Materials)

Ephemera. 2012, 2012

Offsite-Box: 14, Folder: 1 (Material Type: Mixed Materials)

Ephemera. 2013, 2013

Offsite-Box: 14, Folder: 2 (Material Type: Mixed Materials)

Ephemera. 2014, 2014

Offsite-Box: 14, Folder: 3 (Material Type: Mixed Materials)

Ephemera. 2015, 2015

Offsite-Box: 14, Folder: 4 (Material Type: Mixed Materials)

Ephemera. 2016, 2016

Offsite-Box: 14, Folder: 5 (Material Type: Mixed Materials)

Ephemera. 2017-2019, 2017-2019, inclusive

Offsite-Box: 31 (Material Type: Mixed Materials)

Ephemera. Undated, [1990-2012]

Offsite-Box: 14, Folder: 6 (Material Type: Mixed Materials)

Scope and Contents Note

Includes Festival of St. Nicholas handouts: notes written by Carol Zicklin (adapted from the Papers of John Pintard) and reprintings of Clement Clarke Moore's "T'was the Night Before Christmas" manuscript and the published 1848 edition.

Ephemera. Library, [1890-1990]

Offsite-Box: 14, Folder: 7 (Material Type: Mixed Materials)

Scope and Contents Note

Includes admittance cards for affiliated members of the industrial arts field and various form letters sent in response to research inquiries.

Ephemera. Museum, [1880-1950]

Offsite-Box: 14, Folder: 8 (Material Type: Mixed Materials)

Scope and Contents Note

Includes notice to members encouraging them to introduce visitors of the city to the exhibition galleries (late 19th-century); blank invitations to become N-YHS member; floor plan guides for museum visitors (ca. 1930-1945).

Ephemera. General Information (1 of 3), [1850-1940]

Offsite-Box: 14, Folder: 9 (Material Type: Mixed Materials)

Scope and Contents Note

Includes pamphlet on N-YHS publications through 1924 and early 20th-century membership handout.

Ephemera. General Information (2 of 3), [1960-1995]

Offsite-Box: 14, Folder: 10 (Material Type: Mixed Materials)

Scope and Contents Note

Includes general information brochures for the museum, library, school programs, and Department of Prints, Photographs, and Architectural Collections; several versions of promotional brochure titled "The Importance of Being Hyphenated."

Ephemera. General Information (3 of 3), [1996-2010]

Offsite-Box: 14, Folder: 11 (Material Type: Mixed Materials)

Ephemera, Miscellaneous, 1950s-2011, inclusive

Offsite-Box: 20 (Material Type: Mixed Materials)

Ephemera. Fundraising and Development, [1965-1995]

Offsite-Box: 14, Folder: 12 (Material Type: Mixed Materials)

Scope and Contents Note

Includes brochures on planned giving and coroporate sponsorships; blank acknowledgement for gifts; blank donation form listing amount of gift, format of acknowledgment, and installment schedule; "With the Compliments of the New-York Historical Society" gift cards (all undated).

Ephemera. Membership, [1980-circa 2004]

Offsite-Box: 14, Folder: 13 (Material Type: Mixed Materials)

Scope and Contents Note

Includes general information brochures about N-YHS membership.

Ephemera. Postcards, ca. 1920

Offsite-Box: 14, Folder: 14 (Material Type: Mixed Materials)

Scope and Contents Note

Includes multiple images of 170 Central Park West building, reading room, and Henry Dexter Hall as well as highlights from collection such as the Beekman Family Coach.

Ephemera. Bookplates, ca. 1940-1960

Offsite-Box: 21, cards: - (Material Type: Mixed Materials)

Scope and Contents Note

Includes bookplates for volumes purchased using the Trust Fund of Lathrop Colgate Harper, Mrs. Lathrop Colgate Harper Fund in Memory of Francis P. Harper, and the James B. Wilbur fund; bookplates featuring blank space for entering purchaser name; and copperplate illustrated with N-YHS logo and address.

Ephemera. Bookplate Sheets (2 folders), ca. 1900-1950

Offsite-Box: 14, Folder: 15-16 (Material Type: Mixed Materials)

Scope and Contents Note

Includes sheets of labels for library volumes purchased using the Demilt Fund, Grosvenor Fund, Thomas Fund, Ewer Legacy, and Griswold Legacy. In poor condition.

Ephemera. Folders, ca. 1985-1995

Offsite-Box: 14, Folder: 17 (Material Type: Mixed Materials)

Scope and Contents Note

Includes folders used for press kits and other sets of distribution materials.

Ephemera. Stationery, [1950-2005]

Offsite-Box: 15, Folder: 1-4 (Material Type: Mixed Materials)

Scope and Contents Note

Includes blank memorandum forms, gift acknowledgments, package labels, envelopes, and other stationery featuring N-HYS letterhead. The bulk features red letterpress printing, with some letterheads personalized for James B. Bell (Director) and Larry E. Sullivan (Librarian), Norman Pearlstein (Chairman), Betsy Gotbaum (President), or Wilbur L. Ross, Jr. and Herbert S. Winokur, Jr. (Co-Chairmen).

Ephemera. Staff Telephone Directories, 1982-2009

Offsite-Box: 15, Folder: 5 (Material Type: Mixed Materials)

Scope and Contents Note

Directories includes staff person's name and department (earlier directories) or title (later directories), or sometimes both, thereby providing an overview of staffing.

Ephemera. Program & Exhibition Listings, 2005-2019, inclusive

Offsite-Box: 31 (Material Type: Mixed Materials)

Scope and Contents

Semi-annual booklets distributed to the public listing upcoming programs, speakers, exhibitions, etc.

Excess Ephemera. 1930-1955 [Restricted], 1930-1955

Offsite-Box: 22 (Material Type: Mixed Materials)

Scope and Contents Note

This box includes only excess copies of tickets and other ephemera culled from the folders in the record group. Because the material is redundant it is available for internal use only.

Excess Ephemera. 1965-2012 [Restricted], 1965-2012

Offsite-Box: 23 (Material Type: Mixed Materials)

Scope and Contents Note

This box includes only excess copies of tickets and other ephemera culled from the folders in the record group. Because the material is redundant it is available for internal use only.

Excess Ephemera. 1985-2000 [Restricted], 1985-2000

Offsite-Box: 24 (Material Type: Mixed Materials)

Scope and Contents Note

This box includes only excess copies of tickets and other ephemera culled from the folders in the record group. Because the material is redundant it is available for internal use only.

New-York Historical Society
170 Central Park West
New York, NY 10024