Series I. Administrative Records, 1988-2017, inclusive

Extent

13 Linear Feet in 8 manuscript boxes, 3 oversize flat boxes, and 1 item in a shared box

Scope and Contents

This series encompasses files documenting the overall operation and marketing efforts of Visual AIDS. It includes a variety of materials such as the archived website, correspondence, press clippings, and graphics for letterhead and logos. Additionally, the series contains office appointment calendars dating from 1999 to 2016, as well as minutes and notes from Board of Directors and Committee meetings. The organization's marketing and promotional materials feature posters, booklets, brochures, as well as branded items like promotional stickers, buttons, art notecards, and cloth tote bags, all showcasing artwork by artists such as Steve DeFrank, J. Morrison, Brian Kenny, Jessica Whitebread, and Kayrock. The series also includes a small selection of materials related to their 25th anniversary, including timelines, fact sheets, and commemorative note cards featuring original artworks.

Correspondence, 1988-2001, inclusive

Box: 1, Folder: 1-3 (Material Type: Mixed Materials)

Correspondence -- "Hate Mail", 1990-2017, inclusive

Box: 1, Folder: 4 (Material Type: Mixed Materials)

Correspondence -- "Fan Mail", 1999-2017, inclusive

Box: 1, Folder: 5 (Material Type: Mixed Materials)

National Endowment for the Arts AIDS Delegation Documents, 1989

Box: 1, Folder: 6 (Material Type: Mixed Materials)

Fact Sheets, Program Descriptions, Organizational History, Information Kits, 1989-1999, inclusive

Box: 1, Folder: 7-9 (Material Type: Mixed Materials)

Press Clippings, 1989-1999, inclusive

Box: 1, Folder: 10 (Material Type: Mixed Materials)

Box: 65, Folder: 3 (Material Type: Mixed Materials)

Press Clippings -- Visual AIDS 25th Anniversary, 2013

Box: 1, Folder: 11 (Material Type: Mixed Materials)

Committees -- Steering Committee, 1989-1993, inclusive

Box: 2, Folder: 1 (Material Type: Mixed Materials)

Committees -- Slide and Registry Committee, May 1, 1990

Box: 2, Folder: 2 (Material Type: Mixed Materials)

Committees -- PR Committee, January 1991

Box: 2, Folder: 3 (Material Type: Mixed Materials)

Committees -- AIDS Awareness Coalition, January 22, 1991

Box: 2, Folder: 4 (Material Type: Mixed Materials)

Committees -- Benefit Committee, January 7, 1992

Box: 2, Folder: 5 (Material Type: Mixed Materials)

Committees -- Exploratory Meeting to Address Needs of Artists Living with AIDS, January 27, 1992

Box: 2, Folder: 6 (Material Type: Mixed Materials)

Committees -- Communications to Committees, 1992

Box: 2, Folder: 7 (Material Type: Mixed Materials)

Committees -- Advisory Committee, 2004

Box: 2, Folder: 8 (Material Type: Mixed Materials)

Committees -- List of Committees, undated, inclusive

Box: 2, Folder: 9 (Material Type: Mixed Materials)

Mailing and Contact Lists, 1989-2016, inclusive

Box: 2, Folder: 10-14 (Material Type: Mixed Materials)

Awards and Proclamations -- New York State Governor's Arts Award Notification, 1990

Box: 2, Folder: 15 (Material Type: Mixed Materials)

Budgets and Related, 1991-1994, 1996-1999, 2004, inclusive

Box: 2, Folder: 16-19 (Material Type: Mixed Materials)

Print Advertising -- Notes, Proofs, Published Ads, 1992-1994, 2010, inclusive

Box: 3, Folder: 1-3 (Material Type: Mixed Materials)

Board of Directors -- Minutes, Agendas, Member Lists, Notes, Correspondence, 1992-1998, inclusive

Box: 3, Folder: 4-35 (Material Type: Mixed Materials)

Board of Directors -- Minutes, Agendas, Retreat Material, Correspondence, 1999-March 2007, inclusive

Box: 4, Folder: 1-22 (Material Type: Mixed Materials)

Board of Directors -- Minutes, Agendas, Correspondence, May 2007 - April 2010, inclusive

Box: 5, Folder: 1-12 (Material Type: Mixed Materials)

New York State Council on the Arts -- Cultural Services Contract and Related, 1994

Box: 5, Folder: 13 (Material Type: Mixed Materials)

Letterhead, Logo Graphics, circa 1994, undated, inclusive

Box: 5, Folder: 14 (Material Type: Mixed Materials)

Founding Director Steps Down Press Release and Related, 1995

Box: 5, Folder: 15 (Material Type: Mixed Materials)

Funding -- Lannon Grant Application, 1995

Box: 5, Folder: 16 (Material Type: Mixed Materials)

Funding -- Source Lists and Notes, 1997-1998, inclusive

Box: 5, Folder: 17 (Material Type: Mixed Materials)

Commercial Space Search Form for Office, 1996

Box: 5, Folder: 18 (Material Type: Mixed Materials)

Art + Newsletter, 1997-2004, inclusive

Box: 5, Folder: 19 (Material Type: Mixed Materials)

Cooper-Hewitt Museum -- Visual AIDS Donation of AIDS Educational Materials, 1997

Box: 5, Folder: 20 (Material Type: Mixed Materials)

Announcement Card for Change of Address, 1997

Box: 5, Folder: 21 (Material Type: Mixed Materials)

Executive Director (Barbara Hunt) -- Notebook, 1997

Box: 5, Folder: 22 (Material Type: Mixed Materials)

Executive Director (Barbara Hunt) -- Appointment Book and Contact Cards, 1997-1998, inclusive

Box: 6, Folder: 1 (Material Type: Mixed Materials)

Executive Director (Barbara Hunt) -- Notebook, 1998

Box: 6, Folder: 2 (Material Type: Mixed Materials)

Executive Director (Nelson Santos) -- Appointment Book, 2001

Box: 6, Folder: 3 (Material Type: Mixed Materials)

National Association of Artists' Organizations (NAOO) Membership Material, 1997-1998, inclusive

Box: 6, Folder: 4 (Material Type: Mixed Materials)

Promotional Material -- General Information Brochures, Booklets, Mailers, and Related, 1998, 2013-2016, inclusive

Box: 6, Folder: 5-8 (Material Type: Mixed Materials)

Box: 69, Folder: 6-7 (Material Type: Mixed Materials)

Promotional Material -- Card for Limited Edition Benefit Print by Tony Feher, circa 2015

Box: 6, Folder: 9 (Material Type: Mixed Materials)

Promotional Material -- Mailer "Spend Wisely. Fight AIDS", undated, inclusive

Box: 6, Folder: 10 (Material Type: Mixed Materials)

Website-Related Material -- Planning, The Body Website Agreement, 1998-1999, inclusive

Box: 6, Folder: 11-12 (Material Type: Mixed Materials)

Office Appointment Books, 1999, 2003, 2005, 2007-2016, inclusive

Box: 6, Folder: 13-14 (Material Type: Mixed Materials)

Box: 7, Folder: 1-5 (Material Type: Mixed Materials)

Box: 8, Folder: 1-2 (Material Type: Mixed Materials)

Merchandise -- Buttons, Stickers, and Notecards, undated, inclusive

Box: 8, Folder: 3-4 (Material Type: Mixed Materials)

New Executive Director Announcement -- Releases, 2000

Box: 8, Folder: 5 (Material Type: Mixed Materials)

Staff Retreat -- Programming Notes, February 17, 2005

Box: 8, Folder: 6 (Material Type: Mixed Materials)

Public New York -- Proofs for Letterhead, Envelopes, 2006

Box: 8, Folder: 7 (Material Type: Mixed Materials)

Tote Bag with Art Graphic -- "AIDS Is Not Over!" by J. Morrison, 2009

Box: 63, Folder: 1 (Material Type: Mixed Materials)

Tote Bag with Art Graphic -- "Cover the Stump..." by Steve DeFrank, 2010

Box: 63, Folder: 2 (Material Type: Mixed Materials)

Tote Bag with Art Graphic -- "Can I Have Your Attention..." by Chloe Dzubilo and T De Long, 2011

Box: 63, Folder: 3 (Material Type: Mixed Materials)

Tote Bag with Art Graphic -- "AIDS Is..." by Daryl Vocat, 2011

Box: 63, Folder: 4 (Material Type: Mixed Materials)

Tote Bag with Art Graphic -- "AIDS On Going, Going On", 2013

Box: 63, Folder: 5 (Material Type: Mixed Materials)

Tote Bag with Art Graphic (Tan) -- "Art / AIDS / Action" by Brian Kenny, 2014

Box: 63, Folder: 6 (Material Type: Mixed Materials)

Tote Bag with Art Graphic (Black) -- "Art / AIDS / Action" by Brian Kenny, 2014

Box: 64, Folder: 1 (Material Type: Mixed Materials)

Tote Bag with Art Graphic -- "Let's Hold Each Other..." by Shan Kelley, 2015

Box: 64, Folder: 2 (Material Type: Mixed Materials)

Tote Bag with Art Graphic -- "I Want to Remember..." by Jessica Whitebread, 2016

Box: 64, Folder: 3 (Material Type: Mixed Materials)

Tote Bag with Art Graphic -- "Unite Organize Resist" by Kayrock, undated, inclusive

Box: 64, Folder: 4 (Material Type: Mixed Materials)

Visual AIDS 25th Anniversary -- Organization Timeline, Information Sheets, Promotional Cards, Quotes, 2013

Box: 8, Folder: 8-9 (Material Type: Mixed Materials)

Staff, Board, and Committee Member Lists, circa 2013

Box: 8, Folder: 10 (Material Type: Mixed Materials)

Archived Websites

Extent

11 websites in 11 archived websites.

Scope and Contents

The Visual AIDS websites contain a database of works by artists with HIV/AIDS. The database features biographies of the artists as well as images of their art as well what exhibitions the art was featured in at Visual AIDS. The website also highlights the arts organization's projects, such as the Day Without Art, Love Positive Women, Women's Empowerment Art Therapy Workshops, the Red Ribbon Project, Last Address Tribute Walk, The Body As An Archive oral history project, Postcards from the Edge fundraiser, and the Visual AIDS Vanguard Awards (VAVA). The videos on the Day Without Art websites highlight work by HIV+ artists and artwork addressing issues around the AIDS pandemic. The video commissions website provides a complete archive of videos commissioned by Visual AIDS.

Accruals

https://visualaids.org/ is accrued semiannually. https://video.visualaids.org/ is accrued annually.

Appraisal

Crawl was limited to domains and subdomains of visualaids.org in order to remain within the collection scope and data constraints.

Scope was expanded to include Google documents.

Physical Characteristics and Technical Requirements

Due to technical or privacy issues, archived websites may not be exact copies of the original website at the time of the web crawl. Certain file types will not be captured dependent on how they are embedded in the site. Other parts of websites that the crawler has difficulty capturing includes Javascript, streaming content, database-driven content, and highly interactive content. Full-Text searches of archived websites are available at https://archive-it.org/organizations/567.

Externally hosted content

Visual AIDS Archived Website: February 2016-ongoing
https://wayback.archive-it.org/20122/*/https://visualaids.org/

Externally hosted content

Visual AIDS Video Commissions Archived Website: June 2022-ongoing
https://wayback.archive-it.org/20122/*/https://video.visualaids.org/

Externally hosted content

Day With(out) Art 2021 Archived Website: December 2021-October 2022
https://wayback.archive-it.org/20122/*/https://dwa2021.visualaids.org/

Externally hosted content

Day With(out) Art Archived Website: December 2020
https://wayback.archive-it.org/20122/*/https://dwa.visualaids.org/

Externally hosted content

Visual AIDS Vanguard Awards (VAVA) 2021 Archived Website: June 2021
https://wayback.archive-it.org/20122/*/http://vava2021.visualaids.org/

Externally hosted content

The Body as an Archive Oral History Project Archived Website: November 2023-ongoing
https://wayback.archive-it.org/20122/*/https://www.oralhistories.visualaids.org/

Externally hosted content

Art / AIDS / Action Archived Website: May 2024
https://wayback.archive-it.org/20122/*/https://art-aids-action.tumblr.com/

Personnel Manual, undated, inclusive

Box: 8, Folder: 11 (Material Type: Mixed Materials)

Office Notes, Phone Messages, undated, inclusive

Box: 8, Folder: 12 (Material Type: Mixed Materials)

Manhattan Proclamation Certificate -- Visual AIDS Day, June 20, undated, inclusive

Box: Shared Fales 109, Folder: 20 (Material Type: Mixed Materials)

List of AIDS/Arts Services Organizations, undated, inclusive

Box: 8, Folder: 13 (Material Type: Mixed Materials)