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Series XIII. Administrative Files, 1972-2013, inclusive

Extent

31.88 Linear Feet in 13 manuscript boxes, 22 record cartons, 1 small flat box, 4 large flat boxes, and 2 flat file folders

Extent

233 Megabytes in 94 computer files

Scope and Contents

This series contains materials related to the daily administrative tasks required to manage the company. Materials consist of 122 Community Center Board of Directors' meeting minutes, agendas and correspondence; Mabou Mines Board of Directors' meeting minutes, agendas, and correspondence; general correspondence; intern and job announcements; space renovations; notes and notebooks; mailings; and fliers and brochures about the company. Also included are programs and correspondence related to conferences in which Mabou Mines' members participated and workshops and teaching intensives hosted by Mabou Mines.

Arrangement

Arranged alphabetically.

122 Community Center -- Certificate of Incorporation and Lease to Mabou Mines, 1977-1985, inclusive

Box: 238, Folder: 8 (Material Type: Mixed Materials)

122 Community Center -- Correspondence, By-Laws, and Meeting Minutes, 1990

Box: 238, Folder: 9 (Material Type: Mixed Materials)

122 Community Center -- Correspondence, Renovation Materials, and Meeting Minutes, 1993

Box: 238, Folder: 10 (Material Type: Mixed Materials)

122 Community Center -- Meeting Minutes, Finances, and Renovation Materials, 1994

Box: 238, Folder: 11 (Material Type: Mixed Materials)

122 Community Center -- Meeting Minutes and Renovation Materials, 1995

Box: 238, Folder: 12 (Material Type: Mixed Materials)

122 Community Center -- Meeting Minutes, Finances, and Renovation Materials, 1996-1997, inclusive

Box: 238, Folder: 13 (Material Type: Mixed Materials)

122 Community Center -- Meeting Minutes, Finances, and Lease with Department of Cultural Affairs, 1998

Box: 239, Folder: 1 (Material Type: Mixed Materials)

122 Community Center -- Meeting Minutes, Finances, and Building Assessment, 1999-2000, inclusive

Box: 239, Folder: 2 (Material Type: Mixed Materials)

122 Community Center -- Meeting Minutes, Day Care Center Lease, and Application for Capital Program Funds, 2001-2002, inclusive

Box: 239, Folder: 3-5 (Material Type: Mixed Materials)

122 Community Center -- Grant Application, By-Laws Revisions, and Correspondence, 2003-2004, inclusive

Box: 239, Folder: 6 (Material Type: Mixed Materials)

122 Community Center -- By-Laws Revisions and Day Care Center Issues, 2005

Box: 239, Folder: 7 (Material Type: Mixed Materials)

122 Community Center -- Budgets and Day Care Center Issues, 2006-2007, inclusive

Box: 239, Folder: 8 (Material Type: Mixed Materials)

122 Community Center, 2008

Budgets and Program Interview

Digital materials

Budgets and Program Interview (Material Type: Electronic Record)

Meeting Minutes, Renovation Materials, and Settlement with Day Care Center, 2008

Box: 239, Folder: 9 (Material Type: Mixed Materials)
Box: 240, Folder: 1 (Material Type: Mixed Materials)

122 Community Center -- Minutes and Renovation Drawings, 2009

Box: 240, Folder: 2 (Material Type: Mixed Materials)
Box: 254, Folder: 1 (Material Type: Mixed Materials)

122 Community Center -- Meeting Minutes and Renovation Materials, 2010-2011, inclusive

Box: 240, Folder: 3-4 (Material Type: Mixed Materials)

122 Community Center -- Meeting Minutes and Capital Improvement Materials, 2012

Box: 240, Folder: 5 (Material Type: Mixed Materials)

Awards and Award Nominations

Digital Files, 2007

Digital materials

Digital Files (Material Type: Electronic Record)

Paper Files, 1974-2010, inclusive

Box: 240, Folder: 6 (Material Type: Mixed Materials)
Box: 254, Folder: 2 (Material Type: Mixed Materials)
Box: 258, Folder: 9 (Material Type: Mixed Materials)

Benefits -- Committee Mailing Lists, 1982-1985

Box: 112, Folder: 2330 (Material Type: Mixed Materials)

General

Incl. files for benefits, Grey Art Gallery, Animal Magnetism, and Lear.

Benefits -- 15th Anniversary, 1985

Box: 112, Folder: 2331-2333 (Material Type: Mixed Materials)
Box: 139, Folder: 2374 (Material Type: Mixed Materials)
Box: 254, Folder: 3 (Material Type: Mixed Materials)

Benefits -- Chronological Files, 1985-2011, inclusive

Box: 240, Folder: 7 (Material Type: Mixed Materials)
Box: 241, Folder: 1 (Material Type: Mixed Materials)

Benefits -- Budgets and Beckett Benefit, 1986

Box: 112, Folder: 2334-2336 (Material Type: Mixed Materials)

Benefits -- Friends Seminary, 1988

Box: 112, Folder: 2337 (Material Type: Mixed Materials)

Benefits -- 20th Anniversary -- Grey Art Gallery, 1990

Box: 112, Folder: 2338-2341 (Material Type: Mixed Materials)
Box: 251, Folder: 7 (Material Type: Mixed Materials)
Box: 256, Folder: 6 (Material Type: Mixed Materials)

Benefits -- Indonesia Benefit, 1992-1993

Box: 112, Folder: 2342 (Material Type: Mixed Materials)

Board of Directors -- Correspondence, Meeting Minutes, and Budgets

Digital Files, 1997-2009, inclusive

Digital materials

Digital Files (Material Type: Electronic Record)

Paper Files, 1979-2012, inclusive

Box: 241, Folder: 2-6 (Material Type: Mixed Materials)

Brochures

Digital Files, 2005-2007, inclusive

Digital materials

Digital Files (Material Type: Electronic Record)

Paper Files, 1973-2000, inclusive

Box: 241, Folder: 6 (Material Type: Mixed Materials)
Box: 254, Folder: 4 (Material Type: Mixed Materials)

Chronological Management Files, 1973-1990

Box: 114 (Material Type: Mixed Materials)

General

Files including but not limited to: Programs and promotional material for Cold Harbor, Starcock, Help Wanted, A Prelude to Death in Venice, Suenos, Imagination Dead Imagine, etc. Touring Files, 1970- Box office reports for A Prelude... ('79), Southern Exposure ('79), and Mercier & Camier ('79) Adelaide Festival of the Arts ('80) Vanishing Pictures-related files European tour files, late 1970's

Chronological Management Files, 1972-1991

Box: 115 (Material Type: Mixed Materials)

General

Files including but not limited to: Cascando ad. mock-ups Correspondence, 1972-1973 Mailing Lists Donor and sponsors, 1985-1988 Mass. Council on the Arts, 1984-1989 Southern Arts Federation, 1984-1988 Benefit, 1985 Misc. Press

Chronological Management Files, 1974-1989

Box: 116 (Material Type: Mixed Materials)

General

Files including but not limited to: Box office reports, 1977-1978 (Shaggy Dog, B. Beaver) Touring Files, 1976 (Berlin, Zurich, Geneva) Health insurance files General correspondence, 1988-1989 1st NY International Festival of the Arts

Chronological Management Files, 1975-1991

Box: 117 (Material Type: Mixed Materials)

General

Files including but not limited to: History/ narrative of MM files, as of 1978 Board of Directors correspondence and other files, ca. 1983-1994 General correspondence, 1987-1991 Insurance Files, 1989-1991 (includes Lear claims, 1989)

Chronological Management Files, 1980-1990

Box: 118 (Material Type: Mixed Materials)

General

Files including but not limited to: [administrative M-Z] Mailing Lists Press lists and contacts Susan Socolowski, memoriam files Telephone files Theatre Communications Group files Volunteer info

Chronological Management Files, 1980-1997

Box: 119 (Material Type: Mixed Materials)

General

Files including but not limited to: Dead End Kids - paid bills, checking, and Ikon Films info, 1986-1987 Tax exemption files Audited statements, 1986-1990, 1996-1997 Misc. financial and tax records, 1983- Disability and unemployment insurance files, ca. 1980-1990

Chronological Management Files, 1980-1994

Box: 120 (Material Type: Mixed Materials)

General

Files including but not limited to: Payroll files and other financial documentation Tax documentation, ca. 1982-1990 Liability insurance, 1986-1990 Loans, ca. 1980-1990 "The First Twenty Years" original mock-up, 1990 NEA problems, 1993

Chronological Management Files, 1981-1993

Box: 121 (Material Type: Mixed Materials)

General

Files including but not limited to: Intern files, 1981-1993 Credit account material, 1990-1991 Contacts sheets Loan files, ca. 1990-1992

Chronological Management Files, 1981-1994

Box: 122 (Material Type: Mixed Materials)
Box: 123 (Material Type: Mixed Materials)

General

Files including but not limited to: Correspondence, 1989-1990 Development Foundation - Insurance files Unemployment, workman's comp, and other insurance records (incl. "Lee's injury file" Intern files, 1993-1994

Chronological Management Files, 1981-1995

Box: 124 (Material Type: Mixed Materials)

General

Files including but not limited to: Company manager correspondence Radio info, 1986-1990 Board Minutes, 1990-1993 Reel to Real - financial and other files, 1993-1994 Cash flow files, 1993-1994 Fund for New American Plays - An Epidog, 1995

Chronological Management Files, 1982-1989

Box: 125 (Material Type: Mixed Materials)

General

Files including but not limited to: Suenos - budgets, casting, development, etc. Imagination Dead Imagine - tour files, rights, press Hajj - press, tour files, etc. Cold Harbor - tour files, press, tech. specs, etc. Pretty Boy - program, press release

Chronological Management Files, 1982-1995

Box: 126 (Material Type: Mixed Materials)

General

Files including but not limited to: Equity forms, correspondence, and contracts, 1982- 1994 NYSCA, 1992-1993 Financial documentation, 1993-1994 Composer Benefit files, 1995

Chronological Management Files, 1983-1994

Box: 127 (Material Type: Mixed Materials)

General

Files including but not limited to: P.S. 122, 1985-1991 Misc. financial files, 1988-1993 Company meetings, 1990-1991 Board of Directos files, 1992 Development Foundation, financial documentation, 1993-1994 Interns files, 1993-1994 Fund for the City of New York, 1994 Reel to Real touring info, financial material, etc. Colleges files

Chronological Management Files, 1983-1997

Box: 128 (Material Type: Mixed Materials)

General

Files including but not limited to: Performing Artists for Nuclear Disarmament, 1983-1985 Photo requests, 1983-1985 Video preservation files, 1986-1988 Colleges and Universities, 1991-1992 Puppetry Festival, 1994 Brazil, 1995 ("Ruth's Materials") Booking Lists Publications, incl. annual reports, magazines, program mailings, and supply catalogs Misc. administrative files including financial records, correspondence, production-related files, etc.

Chronological Management Files, 1985-1989

Box: 129 (Material Type: Mixed Materials)

General

Board of Directors - meeting notes, correspondence, etc.

Chronological Management Files, 1985-1996

Box: 130 (Material Type: Mixed Materials)

General

Files including but not limited to: Development Foundation, balance sheets, 1986 Brazil (Rio de Janeiro & Sao Paulo) files - budgets, correspondence, contacts, etc., 1994-1996 Epidog files, 1995 Intern files, 1995-1996 Beckett Festival (Victoria, BC, Canada), 1996

Chronological Management Files, 1987-1996

Box: 131 (Material Type: Mixed Materials)

General

Files including but not limited to: Suenos financial and other programming files, 1987-1988 Isabelle Eberhardt - artists, contracts, press, etc., 1988-1989 Job searches - directors, stage managers, etc., 1994-1996 Theater Communications Group files, 1994-1995 New York City Arts Coalition, 1994 Peter and Wendy, 1994 Rio Cena Contemporanea Festival files, 1996 Reel to Real, 1996

Chronological Management Files, 1988-1995

Box: 132 (Material Type: Mixed Materials)

General

Files including but not limited to: Theater Communications Group, 1988 Presenting Organizations, NYSCA, 1991 NY City Arts Coalition, 1993-1994 Company Manager search, 1993 Letters of Agreement, 1993-1994 Contracts, 1993-1995 European tour files Press clippings

Chronological Management Files, 1990-1997

Box: 133 (Material Type: Mixed Materials)

General

Files including but not limited to: Theater Communications Group, 1990-1993 International visiting companies files, 1991 Misc. funding, 1992-1993 NEA, 1992-1994 (incl. censorship info) Correspondence, 1993-1994 NYC Arts Coalition, 1994 Animal Magnetism - budget, etc., 1994 Epidog - rehearsal schedules, contacts, etc., 1995 Red Horse (Brazil), 1996 Press Lists

Company Biographies, 1972-2005, inclusive

Box: 241, Folder: 8 (Material Type: Mixed Materials)
Box: 242, Folder: 1 (Material Type: Mixed Materials)

Company History

Book Manuscript -- Unidentified Author, circa 1989

Box: 242, Folder: 4 (Material Type: Mixed Materials)

Digital Files, 1996-2009, inclusive

Digital materials

Digital Files (Material Type: Electronic Record)

Paper Files, 1973-2010, inclusive

Box: 242, Folder: 2-3 (Material Type: Mixed Materials)

Conferences, 1998

Box: 242, Folder: 5 (Material Type: Mixed Materials)

Conferences, 1999

Box: 242, Folder: 6-7 (Material Type: Mixed Materials)
Box: 243, Folder: 1 (Material Type: Mixed Materials)

Conferences, 2000

Box: 243, Folder: 2-3 (Material Type: Mixed Materials)

Conferences, 2001

Box: 243, Folder: 4-5 (Material Type: Mixed Materials)

Conferences, 2002

Box: 243, Folder: 6 (Material Type: Mixed Materials)

Conferences, 2003

Box: 243, Folder: 7 (Material Type: Mixed Materials)

Conferences, 2004

Box: 243, Folder: 8 (Material Type: Mixed Materials)

Conferences, 2005

Box: 243, Folder: 9 (Material Type: Mixed Materials)

Conferences, 2006

Box: 244, Folder: 1 (Material Type: Mixed Materials)

Conferences, 2007

Box: 244, Folder: 2 (Material Type: Mixed Materials)

Conferences, 2008

Box: 244, Folder: 3 (Material Type: Mixed Materials)

Conferences, 2009

Box: 244, Folder: 4 (Material Type: Mixed Materials)

Conferences, 2010

Box: 244, Folder: 5 (Material Type: Mixed Materials)

Conferences, 2011

Box: 244, Folder: 6 (Material Type: Mixed Materials)

Conferences, 2012

Box: 244, Folder: 7 (Material Type: Mixed Materials)

Contract Templates, circa 1985-2006, inclusive

Box: 244, Folder: 8 (Material Type: Mixed Materials)

Correspondence -- Alliance of Resident Theatres (A.R.T.)/New York, 1991-2009, inclusive

Box: 244, Folder: 9-10 (Material Type: Mixed Materials)

Correspondence -- Birthday card to Lee Breuer; Seattle, WA, undated

Box: 20, Folder: 897 (Material Type: Mixed Materials)

Correspondence -- Friends of Mabou Mines, 1985-2013, inclusive

Box: 244, Folder: 11 (Material Type: Mixed Materials)

Correspondence -- New York City Arts Coalition, 1998-2002, inclusive

Box: 244, Folder: 12 (Material Type: Mixed Materials)

Correspondence -- Theatre Communications Group (TCG), 1994-2004, inclusive

Box: 245, Folder: 1-5 (Material Type: Mixed Materials)

Correspondence -- General, 1976-1992, inclusive

Box: 245, Folder: 6 (Material Type: Mixed Materials)

Correspondence -- General, 1993-1996, inclusive

Box: 245, Folder: 7 (Material Type: Mixed Materials)

Correspondence -- General -- Digital Files, 1993-2008, inclusive

Digital materials

Correspondence -- General -- Digital Files (Material Type: Electronic Record)

Correspondence -- General, 1997

Box: 245, Folder: 8 (Material Type: Mixed Materials)

Correspondence -- General, 1998

Box: 245, Folder: 9 (Material Type: Mixed Materials)

Correspondence -- General, 1999

Box: 245, Folder: 10 (Material Type: Mixed Materials)
Box: 246, Folder: 1 (Material Type: Mixed Materials)

Correspondence -- General, 2000

Box: 246, Folder: 2 (Material Type: Mixed Materials)

Correspondence -- General, 2001

Box: 246, Folder: 3 (Material Type: Mixed Materials)

Correspondence -- General, 2002

Box: 246, Folder: 4 (Material Type: Mixed Materials)

Correspondence -- General, 2003

Box: 246, Folder: 5 (Material Type: Mixed Materials)

Correspondence -- General, 2004

Box: 246, Folder: 6 (Material Type: Mixed Materials)

Correspondence -- General, 2005

Box: 246, Folder: 7 (Material Type: Mixed Materials)

Correspondence -- General, 2006-2008, inclusive

Box: 246, Folder: 8 (Material Type: Mixed Materials)

Correspondence -- General, 2009-2010, inclusive

Box: 246, Folder: 9 (Material Type: Mixed Materials)

Correspondence -- General, 2011-2012, inclusive

Box: 247, Folder: 1 (Material Type: Mixed Materials)

Equipment Inventories, 1997-2002, inclusive

Box: 247, Folder: 2 (Material Type: Mixed Materials)

Fellowships in Mexico, 1995-1996, inclusive

Box: 247, Folder: 3 (Material Type: Mixed Materials)

Handmade Book, circa 1993

Box: 247, Folder: 4 (Material Type: Mixed Materials)

Job Descriptions and Divisions of Labor

Digital Files, 1996-2007, inclusive

Digital materials

Digital Files (Material Type: Electronic Record)

Paper Files, 1984-1999, inclusive

Box: 247, Folder: 5 (Material Type: Mixed Materials)

Mailing and Donor Lists, undated

Box: 134 (Material Type: Mixed Materials)

Management Case Study on Mabou Mines by Suzanne Appel, 2011

Box: 247, Folder: 6 (Material Type: Mixed Materials)

Newsletter, Fall 1985

Box: 247, Folder: 7 (Material Type: Mixed Materials)

Notes and Notebooks, 1988 and 1995-1997, inclusive

Box: 247, Folder: 8 (Material Type: Mixed Materials)

Notes and Notebooks, 1999-2000, inclusive

Box: 247, Folder: 9 (Material Type: Mixed Materials)

Notes and Notebooks, 2001

Box: 247, Folder: 10 (Material Type: Mixed Materials)

Notes and Notebooks, 2002-2003, inclusive

Box: 247, Folder: 11-12 (Material Type: Mixed Materials)

Notes and Notebooks, 2004-2005, inclusive

Box: 247, Folder: 13 (Material Type: Mixed Materials)
Box: 248, Folder: 1 (Material Type: Mixed Materials)

Notes and Notebooks, circa 2006-2007, inclusive

Box: 248, Folder: 2 (Material Type: Mixed Materials)

Notes and Notebooks, 2008-2011, inclusive

Box: 248, Folder: 3 (Material Type: Mixed Materials)

Notes and Notebooks, undated

Box: 248, Folder: 4 (Material Type: Mixed Materials)

Performance Calendars

Digital Files, 2006-2009, inclusive

Digital materials

Digital Files (Material Type: Electronic Record)

Paper Files, 1995-2008, inclusive

Box: 248, Folder: 5 (Material Type: Mixed Materials)

Philadelphia Theatre Initiative -- Site Evaluation Participation, 2007-2008, inclusive

Box: 248, Folder: 6 (Material Type: Mixed Materials)

"Prelude to a Retrospective: Art, Images, and Sound from the Work of Mabou Mines" -- Exhibition Description and Wall Text, circa 1988

Box: 248, Folder: 7 (Material Type: Mixed Materials)

Press Releases, 1986-1993, inclusive

Box: 248, Folder: 8 (Material Type: Mixed Materials)

PS 122 and Mabou Mines Renovation Plans and Designs, 1995-1996, inclusive

Folder: 1 (Material Type: Mixed Materials)
Folder: 3 (Material Type: Mixed Materials)

Research Trip to Mexico, 2007-2008, inclusive

Box: 248, Folder: 9 (Material Type: Mixed Materials)

Staff and Board Lists, 1996-1998, inclusive

Box: 248, Folder: 10 (Material Type: Mixed Materials)

Studio Space -- Plans and Renovations, 1993 and 1999-2007, inclusive

Box: 248, Folder: 11 (Material Type: Mixed Materials)
Box: 256, Folder: 7 (Material Type: Mixed Materials)

Tax Exempt Certification, 1974-1977, inclusive

Box: 248, Folder: 12 (Material Type: Mixed Materials)

Teaching Intensives, 1998-2011, inclusive

Box: 248, Folder: 13-14 (Material Type: Mixed Materials)

Website -- Updates and Revisions, 2003 and 2008-2009, inclusive

Box: 248, Folder: 15 (Material Type: Mixed Materials)

Workshops, 1992-1997, inclusive

Box: 249, Folder: 1 (Material Type: Mixed Materials)

Workshops, 1999-2003, inclusive

Box: 249, Folder: 2 (Material Type: Mixed Materials)

Workshops -- Digital Files, 1999-2006, inclusive

Digital materials

Workshops -- Digital Files (Material Type: Electronic Record)

Workshops, 2004

Box: 249, Folder: 3 (Material Type: Mixed Materials)

Workshops, 2005

Box: 249, Folder: 4 (Material Type: Mixed Materials)
Fales Library and Special Collections
Elmer Holmes Bobst Library
70 Washington Square South
2nd Floor
New York, NY 10012