Series 1: Administrative Records

Heart of Brooklyn had no record retention policy. The files that appear in this sub-series are a copy of the organization's server at the time of their closing. The hard drive includes ten top-level folders with documents in the following file formats: .doc, .xls, .pdf, .jpeg, .psd, .ai, .tiff, .mov, .wav, .aup, .m4v, .tmp, .ppt. See below for a non-exhaustive summary of each top-level folder.

About HOB

Heart of Brooklyn closing documents, general information about boards, founding documents including certificate of incorporation and a tax exemption letter, a list of organizational accomplishments, business plan, budget, and member return on investment information.

Closing

Conference call minutes (2012-2013), financial and budget information, contacts, office equipment inventories, transition checklists, employee separation documents, closing statements. Includes restricted documents.

Commerical Revitalization

Certified financial statements (CFS), audits, quarterly reports, neighborhood scoping notes and proposals, budgets, applications, contracts, press, photos, Washington Avenue business inventory, financial statements, Washington Avenue demographic and income profiles, surveys, and Washington Avenue/Prospect Heights Association documents. Includes restricted documents.

Development

Audit information for fiscal years 2002-2012, lists of funders, lists of programs, board information, budget information, W-9s, boilerplate documents, evaluations, stats, information about current and possible donors, press releases, and meeting notes.

Dissolution 501(3)(C)

Dissolution paperwork filed with New York State and New York City, member articles of incorporation, signed affidavits, documents concerning the transfer of the Heart of Brooklyn archives to the Center for Brooklyn History, member financial statements, bank statements, fiscal year 2013-2022 documents, dissolution timeline, and meeting notes. Includes restricted documents.

General and Administrative

2011 annual meeting documents, board information, member trustee information, director meeting agendas and minutes, committee contact lists, financial documents, staff information, photo release forms, staff meeting agendas and notes, hiring and onboarding documents, HOB launch materials, and focus group promotional materials. Includes restricted documents.

Image Bank

Photographs include the Heart of Brooklyn 10th anniversary celebration, annual meetings, BCAP, economic development programs, trollies, visitors and events at member institutions, stock images, Brooklyn landmarks, wayfinding, and images for the website and social media.

IMLS

Coming Up Taller award documents, grant applications, Building Strong Community Networks documents.

Programs

Various government relations documents, social media graphics and analytics, print and digital marketing documents, contracts, agreements, and visitor survey materials. Also included is documents concerning various tourism programs (FAM Tour, Brooklyn Pass) promotional materials, partnerships, budgets, programs, research, itineraries, and reports.

Documents concerning various economic development programs including budgets, promotional materials, photographs, meeting notes, planning materials, contact lists, and surveys. BCAP camp and afterschool budgets, curriculums, photographs. Heart of Brooklyn Connection promotional materials, schedules, maps, signage, branding, reports, task force meeting notes and minutes. Employee Passport participant list, contracts, photographs, graphics. Jazz Brooklyn Beats promotional materials, budgets, funding information, photographs, meeting notes, and permits. Building Strong Community Networks materials including financials, meeting notes, funding information, research, graphics, reports. Includes restricted documents.

Support Materials

Logos, staff biographies, poster and brochure designs, presentations, press releases, style guides, and letterheads.