Records of the Grey Art Gallery and Study Center
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Abstract
The Grey Art Gallery and Study Center is New York University's fine arts museum and was established in 1975 due to a financial contribution by Abby Weed Grey. Its function is to collect, preserve, study, document, interpret, and exhibit the evidence of human culture. Building on the New York University's Art Collection, established in 1958, the gallery hosts exhibitions of local, national and international interest. The collection consists of correspondence, exhibit press releases, catalogs, catalog drafts, exhibit labels, exhibition checklists, floor plans, research materials, grant applications; shipping, transportation, and insurance information. The collection also includes a small amount of audio recordings, video recordings, and electronic records. The materials date from 1957 to 2019.
Historical Note
The Grey Art Gallery is New York University's fine arts museum. Its function is to collect, preserve, study, document, interpret, and exhibit the evidence of human culture. Founded in 1974, by the philanthropist and art collector Abby Weed Grey, it is located in the Silver Center building at 100 Washington Square East and 33 Washington Place. The gallery distinguishes itself by emphasizing art's historical, cultural, and social contexts, with experimentation and interpretation as integral parts of programmatic planning. Thus, in addition to being a place to view the objects of material culture, the gallery serves as a museum-laboratory in which a broader view of an object's environment enriches our understanding of its contribution to civilization.
The Grey Art Gallery and Study Center was inaugurated on April 9, 1975. It is located on the site of the original New York University building (1835-1892). Here, in the early years of the university, the nation's first university art department, headed by Professor Samuel F. B. Morse, was established. In 1927 Albert E. Gallatin, son of an NYU chemistry professor, established what is considered to be the first museum of modern art in the United States on the same site. Originally called the Gallery of Living Art, it was later renamed the Museum of Living Art. The museum's collection consisted of contemporary paintings and drawings by creative and progressive artists. It was closed in 1943 for economic reasons.
In 1958, the New York University Art Collection was founded with the acquisition of Francis Picabia's "Resonateur" (ca.1922) and Fritz Glarner's "Relational Painting" (1949–50). Overseen by the NYU Art Committee and its head, curator Ruth Bowman, the collection continued to grow over the next decade and a half with the aid of alumni, artists and friends of the university. By the middle of the 1970s, the collection consisted of over 2000 paintings, sculptures, drawings, prints and photographs, with heavy concentration in modern art. It included works by such artists as Picasso, Leger and Hofmann. Many of the collection pieces were hung at separate locations throughout the university, with new acquisitions exhibited each year at the Contemporary Art Gallery in Loeb Student Center. However, due to the lack of available space, most of the artwork was kept in storage when not part of a special exhibition.
In 1974, Abby Weed Grey donated one million dollars for the establishment of The Grey Art Gallery and Study Center. Most of the donation funded construction of the gallery space. The remaining funds were set aside as a permanent endowment for the maintenance, display and exhibition expenses of the collection. New York University agreed to cover basic operating expenses in return. Mrs. Grey also donated a large collection of Middle Eastern and Asian art which she had assembled over the course of her life. This donation joined the New York University Art Collection, all of which was then housed in the newly established gallery. Mrs. Grey remained a frequent supporter of the gallery, giving another large donation in 1977 for the construction of the Grey Art Gallery and Study Center Library of Fine Arts, with the stipulation that selections previously donated by the Ben and Abby Grey Foundation would be constantly exhibited in the library.
Upon its establishment, the Grey Art Gallery and Study Center was administered by the Faculty of Arts and Sciences, with Kenneth L. Mathis appointed its first director and Joy L. Gordon serving as its first curator. The Gallery showcased large exhibitions in the main hall of the building, with smaller exhibits staged in the small gallery and the gallery windows. Many of its programs and exhibitions have been made possible with the support of the National Endowment for the Arts, The National Endowment for the Humanities, and the New York State Council for the Arts. Among the more popular and unique exhibitions put on by the gallery are the Parviz Tanavoli exhibit of Persian art, sponsored by the Iranian government in honor of the American Bicentennial in 1976, and a series of exhibitions relating to AIDS in the late 1980s and early 1990s.
In the late 1970s, administration of the Grey Art Gallery shifted to the Office of External Affairs. When External Affairs was disbanded in the early 2000s, the gallery was administered by University Development and Alumni Relations (UDAR), until being transferred to its current home in the Office of the Provost in the late 2000s.
Sources: 1. Grey Art Gallery, "History and Mission," accessed July 20, 2015, available online at http://www.nyu.edu/greyart/info/info.html. 2. Grey Art Gallery, "About the Collection," accessed July 20, 2015, available online at http://www.nyu.edu/greyart/collection/collection.html.
Arrangement
The records are arranged into five series. Series II: Administrative Files has been further arranged into five subseries. The contents of each series are arranged chronologically in order of the exhibitions with the exception of Series III, which is arranged according to size. The series and subseries arrangement of the records is as follows:
Series I: Exhibition Files
Series II: Administrative Files Subseries A: Correspondence Subseries B: Grey Subseries C: WNYC Subseries D: Development Subseries E: Annual Reports
Series III: Oversize
Series IV: Publications
Series V: Photographs
Scope and Contents
This collection documents the activities of the Grey Art Gallery and Study Center and its predecessor, the New York University Art Collection. The records are largely concerned with the exhibitions created and hosted by the Grey Art Gallery and Study Center. Some records also relate to exhibitions of the New York University Art Collection at the Contemporary Art Gallery in New York University's Loeb Student Center. Collection materials date from 1957 to 2012.
Various formats of materials are included in the collection. Unpublished materials include the administrative records of the gallery; correspondence between the gallery and artists, lenders, funders, press and patrons; grant applications; exhibit planning materials, including exhibit labels, exhibition checklists, floor plans, research materials, and shipping, transportation, and insurance information; and photographs related to gallery exhibitions. Published materials include informational brochures about the New York University Art Collection and exhibition catalogs from the Grey Art Gallery and Study Center.
The collection also includes a small number of audio cassettes and VHS tapes of WNYU television and radio broadcasts related to the New York University Art Collection. Furthermore, there are electronic records on CD-R, Floppy Disk, and Zip Disk.
Subjects
Conditions Governing Access
Administrative records and unpublished reports of New York University are closed for a period of 20 years from the date of their creation. Access to files spanning multiple years will be opened to researchers based on the date of the most recent materials. Board of Trustees records are closed for 35 years from the date of creation. Materials related to personnel, grievances, job and fellowship searches and applications, and all files that fall under the federal Family Educational Rights and Privacy Act (FERPA) are permanently restricted. Additional restrictions may apply to other materials in this collection. For questions regarding specific restrictions, please contact the University Archives.
Conditions Governing Use
Any rights (including copyright and related rights to publicity and privacy) held by the Grey Art Gallery and Study Center are maintained by New York University. Permission to publish or reproduce materials in this collection must be secured from New York University Archives. Please contact special.collections@nyu.edu, 212-998-2596.
Preferred Citation
Published citations should take the following form:
Identification of item, date; Records of the Grey Art Gallery and Study Center; RG 42.5; box number; folder number; New York University Archives, New York University.
Location of Materials
Immediate Source of Acquisition
The collection was transferred to the University Archives from the Grey Art Gallery in November 2011, April 2012, and June 2012. Further accretions were transferred in October 2017, June 2018, January 2020, and July 2022. The accession numbers associated with these transfers are 12.016, 14.025, 15.041, 2017.050, 2018.019, 2019.089, 2020.017, and 2022.059.
Audiovisual Access Policies and Procedures
Audiovisual materials that have not been preserved may not be available to researchers. Materials not yet digitized will need to have access copies made before they can be used. To request an access copy, or if you are unsure if an item has been digitized, please contact special.collections@nyu.edu with the collection name, collection number, and a description of the item(s) requested. A staff member will respond to you with further information.
Access to audiovisual materials in this collection is available through digitized access copies. Researchers may view an item's original container, but the media themselves are not available for playback because of preservation concerns. Materials that have already been digitized are noted in the collection's finding aid and can be requested in our reading room.
Physical Characteristics and Technical Requirements
Born-digital materials have not been transferred and may not be available to researchers. Researchers may request access copies. To request that material be transferred, or if you are unsure if material has been transferred, please contact special.collections@nyu.edu with the collection name, collection number, and a description of the item(s) requested. A staff member will respond to you with further information.
About this Guide
Processing Information
At the time of accessioning, materials that were missing folders were placed in new acid-free folders and boxes. Original caption information, when available, was transcribed onto acid-free archival folders. All materials were organized in the order the content was received.
Electronic records on CD-R, Floppy Disk, and Zip Disk formats have been identified, inventoried, and physically removed from their original boxes but have not yet been imaged or analyzed.
Materials from the October 2017 accretion (Boxes I:21-I:36) were intellectually incorporated into the collection's existing series structure, based on content, under Series I: Exhibition Files.
In November 2018, materials from Series V: Photographs were rehoused into archival manuscript boxes and descriptive notes were revised for DACS compliance.
Publications from Accessions 14.025 and 2020.017 added to Series IV: Publications as Boxes IV:11, 48-50 on January 2019 and February 2020. An accretion of an exhibition catalog from Accession 2022.059 has been intellectually integrated into Series IV: Publications as Box 51.